Assistant Administrator

Bonvera Health; Tulsa (OK); On-site; USD 65,000 - 100,000; Full time

Job summary

Bonvera Health in Tulsa, OK seeks an Assistant Administrator to support daily LTC facility operations, ensuring regulatory compliance and high-quality resident care. You will supervise department heads, assist in budgeting, survey readiness, and staff development, with responsibilities across administration, QA, and care planning.

Evening/weekend on-call may be required. The role requires strong leadership, communication, and financial acumen, plus familiarity with CMS and state survey

Qualifications

• Associate's degree required; Bachelor's preferred.
• NHA license eligibility or licensure per state requirements.
• 1–3+ years in long-term care administration is preferred.

Responsibilities

• Assist in overseeing daily facility operations, including staffing, budgeting, and regulatory compliance.
• Support survey readiness and respond to inspections and complaints.
• Supervise department heads and participate in care planning meetings.
• Manage records, QA initiatives, and staff training.
• Serve as Administrator on Duty during rotations and on-call periods.

Skills

Leadership

Communication

Organizational skills

EHR systems

Budgeting

Confidentiality

Problem solving

Financial acumen

Education

Associate's degree in Healthcare Administration

NHA license eligibility or licensure

Tools

Microsoft Office

Electronic Health Record (EHR) systems

Job description

Assistant Administrator – Long-Term Care Facility

Job Title: Assistant Administrator

Department: Administration

Reports To: Executive Director / Administrator

FLSA Status: Exempt (typically)

Position Summary

The Assistant Administrator supports the Executive Director/Administrator in the daily operations of the long-term care facility, ensuring compliance with federal, state, and local regulations while promoting high-quality resident care, staff performance, and operational efficiency. This role serves as a key liaison between department heads, staff, residents, families, and regulatory agencies, and may assume full administrative responsibility in the Administrator's absence.

Essential Duties and Responsibilities

• Assist the Administrator in overseeing daily facility operations, including staffing, budgeting, and regulatory compliance
• Ensure facility operations align with state and federal regulations (e.g., CMS, OSHA, HIPAA, state licensing requirements)
• Supervise and support department heads (nursing, dietary, housekeeping, activities, maintenance, business office)
• Assist with survey readiness and respond to state/federal inspections and complaints
• Monitor and support quality assurance and performance improvement (QAPI) initiatives
• Assist in recruitment, hiring, training, and performance evaluation of staff
• Address resident and family concerns, grievances, and satisfaction issues
• Assist with budget preparation, expense monitoring, and financial reporting
• Ensure proper documentation and records management in compliance with regulatory standards
• Participate in care planning meetings and interdisciplinary team collaboration as needed
• Serve as Administrator on Duty (AOD) during rotations, evenings, weekends, or emergencies
• Support marketing, census development, and community relations efforts
• Assist in policy development, implementation, and staff training on procedures
• Maintain a safe, clean, and welcoming environment for residents, staff, and visitors

Qualifications

Education & Licensure

• Associate's degree in Healthcare Administration, Business Administration, or related field required (Bachelor's preferred)
• Current or eligible for Nursing Home Administrator (NHA) license per state requirements (or actively pursuing licensure/AIT program), depending on state regulations

Experience

• 1–3+ years of experience in a long-term care, skilled nursing, or healthcare administrative setting preferred
• Supervisory or leadership experience preferred
• Familiarity with CMS regulations, state survey processes, and long-term care operations

Skills & Competencies

• Strong knowledge of long-term care regulations and compliance standards
• Excellent leadership, communication, and interpersonal skills
• Strong organizational and multitasking abilities
• Proficiency in Microsoft Office and electronic health record (EHR) systems
• Sound judgment and problem-solving skills, especially under pressure
• Ability to maintain confidentiality and handle sensitive situations with discretion
• Financial acumen, including budgeting and expense management

Physical Requirements

• Ability to move throughout the facility for extended periods
• Occasional lifting/assisting as needed (specify weight limits per facility policy)
• Ability to respond to emergencies, including after-hours situations

  Work Environment

  • Long-term care/skilled nursing facility setting
  • May require flexible hours, including evenings, weekends, and on-call availability