Assistant Administrator

Omnia Healthcare Group

Illinois

On-site

USD 75,000 - 105,000

Full time

6 days ago

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Benefits offered by this job

401(k) match

Medical Insurance

Dental Insurance

Vision Insurance

Disability Insurance

Paid Time Off

Professional Development

Career Growth

Job summary

Omnia Healthcare Group is seeking an Assistant Administrator to work closely with the Facility Administrator in overseeing daily operations, resident care, regulatory compliance, and financial performance.

The ideal candidate will have LNHA in the state, leadership experience in skilled nursing, and strong organizational skills to manage budgets, staffing, admissions, and program implementation while maintaining a calm, professional environment for residents and staff.

Qualifications

Current LNHA license in the state where the facility is located.
Bachelor's degree preferred; Master's degree preferred.
Experience in skilled nursing or long-term care leadership required.

Responsibilities

Oversee daily facility operations with Administrator and align with budget goals.
Assist with development and management of annual operating budget and financial objectives.
Support census development, accounts receivable, and regulatory compliance.
Conduct daily rounds to monitor operations and policy compliance.
Lead staffing processes including recruitment, onboarding, and education.
Collaborate with department leaders to promote resident care and operational efficiency.

Skills

Communication skills

Leadership

Prioritization

Analytical thinking

Process improvement

Stakeholder communication

Emotional intelligence

Resource management

Operational analysis

Organization

Flexibility

English proficiency

Computer skills

Office software

Education

LNHA license

Bachelor's degree

Master's degree

Tools

Microsoft Office

Job description

The Assistant Administrator works closely with the Administrator in overseeing the overall operation of the facility, including resident care, regulatory compliance, financial performance, staffing, employee relations, and day-to-day business operations.

This position is ideal for an experienced long-term care professional who is interested in developing their leadership skills and gaining broader operational experience. The successful candidate will demonstrate excellent time-management and organizational abilities, remain calm and professional in challenging situations, and have a strong understanding of both the clinical and business aspects of skilled nursing and long-term care.

Assistant Administrator Duties and Responsibilities

Partner with the Administrator in overseeing the daily operations of the facility and supporting the achievement of established organizational goals and budgets.
Assist with the development and management of the facility's annual operating budget and help ensure departments remain aligned with financial and operational objectives.
Support census development, accounts receivable and collections, Net Operating Income, resident care, regulatory compliance, employee relations, employee retention, business planning, and implementation of facility programs.
Conduct daily rounds throughout the facility to monitor operations and ensure compliance with facility policies, procedures, safety standards, and applicable regulations.
Help ensure the facility remains in compliance with all applicable local, state, and federal requirements.
Assist with the admissions and placement process for prospective residents, ensuring the facility is able to appropriately address their physical, mental, psychosocial, and financial needs.
Participate in the recruitment, interviewing, and selection process for key positions as requested.
Participate in staff education and training programs and assist with the orientation and onboarding of new employees.
Assist the Administrator and Human Resources representative in addressing employee concerns and complaints in a timely and professional manner.
Reinforce facility policies and procedures and assist with coaching, counseling, and corrective action when appropriate.
Work collaboratively with department leaders and staff to promote quality resident care, regulatory compliance, operational efficiency, and a positive workplace environment.
Support the Administrator with special projects, operational initiatives, and other leadership responsibilities as needed.
Perform other duties and responsibilities as assigned.

Assistant Administrator Skills and Abilities

Excellent written and verbal communication skills.
Strong interpersonal, leadership, and team-development abilities.
Ability to manage multiple priorities while remaining composed and professional in stressful situations.
Strong analytical, critical-thinking, and problem-solving skills.
Ability to understand and contribute to process development and continuous improvement initiatives.
Ability to communicate effectively with residents, families, employees, healthcare professionals, regulatory representatives, and other diverse audiences.
Ability to appropriately manage sensitive or emotional situations while maintaining professionalism and confidentiality.
Ability to effectively manage resources in support of resident-care objectives.
Ability to assess operational, staffing, and financial needs and communicate appropriate recommendations.
Ability to review and understand complex written, operational, and financial information.
Strong organizational and management skills, including the ability to delegate responsibilities effectively.
Willingness and ability to work extended or irregular hours based on facility needs.
Ability to read, write, speak, and understand English.
Basic computer proficiency with the ability and willingness to learn facility-specific software and applications.
Working knowledge of Microsoft Office applications, including Word, Excel, Outlook, email, and related business systems.

Education and Experience

Current Licensed Nursing Home Administrator (LNHA) license in the state where the facility is located preferred/required as applicable.
Bachelor's degree preferred.
Master's degree preferred.
Previous leadership or management experience in a skilled nursing or long-term care setting required.
Demonstrated interest in advancing leadership knowledge and developing expertise in the operational and business aspects of long-term care.

Physical Requirements

Ability to work a flexible schedule according to facility needs.
Availability to provide on-call support for emergencies and operational needs outside of normal business hours.
Ability to walk throughout the facility, reach, bend, lift, sit for extended periods, grasp, push, pull, and perform fine hand‑coordination activities, with or without the assistance of mechanical devices.
Ability to distinguish odors and temperatures as necessary to perform essential job functions.
Limited potential exposure to environmental hazards. Must understand and consistently follow all applicable facility safety standards, policies, and procedures.

Benefits