Assistant Administrator

Tulsa Center for Rehabilitation & Healthcare; Tulsa (OK); On-site; USD 70,000 - 90,000; Full time

Job summary

Tulsa Center for Rehabilitation & Healthcare in Tulsa, OK is seeking an Assistant Administrator to support the Executive Director in daily operations and compliance across CMS, OSHA, HIPAA, and state licensure. You will help oversee staffing, budgeting, and document management while promoting high-quality resident care.

The role includes supervising department heads, ensuring survey readiness, and participating in care planning.

Qualifications

• Associate degree required, Bachelor's preferred.
• Current or eligible for NHA license per state regulations.
• 1–3+ years in long-term care or healthcare administration preferred.

Responsibilities

• Oversee daily facility operations alongside the Administrator.
• Ensure regulatory compliance with CMS, OSHA, HIPAA and licensing.
• Supervise department heads and support staff performance.
• Assist with survey readiness and respond to inspections/ complaints.
• Support QAPI initiatives and budgeting/financial reporting.
• Recruit, hire, train, and evaluate staff; handle resident concerns.
• Participate in care planning and interdisciplinary team activities.
• Serve as Administrator on Duty during rotations and emergencies.
• Contribute to marketing, census development, and community relations.

Skills

Leadership

Communication

Regulatory compliance

Budgeting

EHR proficiency

Education

Associate's degree in Healthcare Administration or related field

NHA license eligibility / licensure pursuit

Tools

Microsoft Office

Electronic Health Records (EHR)

Job description

Assistant Administrator – Long-Term Care Facility

Job Title: Assistant Administrator

Department: Administration

Reports To: Executive Director / Administrator

FLSA Status: Exempt (typically)

Position Summary

The Assistant Administrator supports the Executive Director/Administrator in the daily operations of the long-term care facility, ensuring compliance with federal, state, and local regulations while promoting high-quality resident care, staff performance, and operational efficiency. This role serves as a key liaison between department heads, staff, residents, families, and regulatory agencies, and may assume full administrative responsibility in the Administrator's absence.

Essential Duties and Responsibilities

• Assist the Administrator in overseeing daily facility operations, including staffing, budgeting, and regulatory compliance

• Ensure facility operations align with state and federal regulations (e.g., CMS, OSHA, HIPAA, state licensing requirements)

• Supervise and support department heads (nursing, dietary, housekeeping, activities, maintenance, business office)

• Assist with survey readiness and respond to state/federal inspections and complaints

• Monitor and support quality assurance and performance improvement (QAPI) initiatives

• Assist in recruitment, hiring, training, and performance evaluation of staff

• Address resident and family concerns, grievances, and satisfaction issues

• Assist with budget preparation, expense monitoring, and financial reporting

• Ensure proper documentation and records management in compliance with regulatory standards

• Participate in care planning meetings and interdisciplinary team collaboration as needed

• Serve as Administrator on Duty (AOD) during rotations, evenings, weekends, or emergencies

• Support marketing, census development, and community relations efforts

• Assist in policy development, implementation, and staff training on procedures

• Maintain a safe, clean, and welcoming environment for residents, staff, and visitors

Qualifications

Education & Licensure

• Associate's degree in Healthcare Administration, Business Administration, or related field required (Bachelor's preferred)

• Current or eligible for Nursing Home Administrator (NHA) license per state requirements (or actively pursuing licensure/AIT program), depending on state regulations

Experience

• 1–3+ years of experience in a long-term care, skilled nursing, or healthcare administrative setting preferred

• Supervisory or leadership experience preferred

• Familiarity with CMS regulations, state survey processes, and long-term care operations

Skills & Competencies

• Strong knowledge of long-term care regulations and compliance standards

• Excellent leadership, communication, and interpersonal skills

• Strong organizational and multitasking abilities

• Proficiency in Microsoft Office and electronic health record (EHR) systems

• Sound judgment and problem-solving skills, especially under pressure

• Ability to maintain confidentiality and handle sensitive situations with discretion

• Financial acumen, including budgeting and expense management

Physical Requirements

• Ability to move throughout the facility for extended periods

• Occasional lifting/assisting as needed (specify weight limits per facility policy)

• Ability to respond to emergencies, including after-hours situations

Work Environment

• Long-term care/skilled nursing facility setting

• May require flexible hours, including evenings, weekends, and on-call availability