Assistant - Administrative Senior

Indiana University Health System; Carmel (IN); On-site; USD 42,000 - 54,000; Full time

Job summary

Indiana University Health System in Carmel, IN, is seeking an Administrative Assistant Im aging Scheduler for the North Hospital. The role supports Radiology Administration with high-level administrative tasks and complex workflow coordination.

The position requires 4–6 years of healthcare admin experience, strong MS Office skills, and proficiency with EMR and medical terminology. Onsite work with a team focused on efficient patient care operations and leadership support.

Qualifications

• 4–6 years of relevant administrative experience in healthcare or complex organizations.
• Experience supporting senior leaders and handling sensitive information.
• Advanced proficiency in MS Office (Word, PowerPoint, Excel).

Responsibilities

• Provides high-level administrative and technical support to departmental leaders.
• Manages complex workflows and coordinates, tracks, and reports across stakeholders.
• Mentors junior staff and assists with onboarding and training.
• Assists with presentations, reports, and correspondence for internal/external stakeholders.
• Supports clinical care coordination and scheduling as needed.

Skills

Healthcare admin

Senior leadership support

MS Office proficiency

Education

High School Diploma/GED

Tools

Microsoft Office

Job description

Schedule: Full-Time Day Shift - 8:30 am - 5:00 pm (M-F)

Work Location: North Hospital (Onsite Only)

Department Supported: Radiology Administration

Primary Responsibilities:

Admin Assistant Imaging Scheduler

Provides high-level administrative and technical support to departmental leaders and teams across IU Health. Operates with minimal supervision and is responsible for managing complex workflows and supporting departmental or enterprise level initiatives, including coordination, tracking, and reporting across multiple stakeholders. Mentors junior and intermediate-level administrative staff, including onboarding and training. Assists with preparing high-quality presentations, reports, and correspondence for internal and external stakeholders. Serves as a liaison between leadership, staff, and external partners, ensuring timely communication and follow-up. May assist with clinical care coordination, including appointment scheduling, documentation support, and communication with patients and care teams. May support clinical workflows by ensuring timely and accurate administrative contributions to patient care operations. May collaborate with clinical staff to ensure timely and accurate administrative support for patient care operations. May be asked to participate in workflow optimization tasks and collaborate with leadership to identify and implement clinical efficiency improvements.

Candidate Requirements:

• High School Diploma/GED is required.
• Requires 4-6 years of relevant administrative experience in a healthcare or complex organizational setting.
• Requires experience supporting senior leaders and managing sensitive information.
• Experience with a matrix organization and complex work environment is a plus.
• Requires advanced proficiency in MS office (Word, PowerPoint, Excel).
• Requires proficiency in EMR and medical terminology for clinical care focused positions.

Candidate Preferred:

• Healthcare setting scheduling experience preferred, not required.