Assistant, Administrative-I

Simon Property Group; Schaumburg (IL); On-site; USD 22,000 - 43,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

Simon Property Group in Schaumburg, IL seeks an Assistant, Administrative-I to support mall management staff. You’ll handle accounts payable/receivable, budgeting, marketing event support, and leasing tracking in SLIM/One World.

Strong organizational skills and attention to detail are essential. Responsibilities include processing rent and overages, maintaining office supplies, drafting reports, and assisting HR/admin tasks as needed.

Qualifications

• High school diploma or equivalent required; some college preferred.
• 2–4 years administrative office experience in a fast-paced environment.
• Knowledge of administrative procedures and customer service principles.
• Ability to interpret financial reports and extract information.

Responsibilities

• Support Accounts Payable/Accounts Receivable activities and budgeting tasks.
• Assist with marketing events, promotions and Kidgits program logistics.
• Coordinate short-term leasing tracking and milestone updates in SLIM/One World.
• Process monthly rent, tenant sales and overages; manage office admin tasks.
• Prepare documents, reports, and HR/admin updates as needed.

Skills

Administrative experience

Customer service

Verbal and written communication

Attention to detail

Education

High school diploma or equivalent

Some college or professional school preferred

Tools

Microsoft Office

JD Edwards

OneWorld

Web-based input software

Job description

## Assistant, Administrative-IApply: Schaumburg, IL: Full time: Posted Today: R14182**Job Location:**Woodfield Mall**PRIMARY PURPOSE:** This position serves as the support to the mall management staff by providing office needs as determined and assigned by the Office Administrator. **PRINCIPAL RESPONSIBILITIES:***The successful candidate’s responsibilities will include, but not be limited to:** Support the property’s financial cycle as relates to Accounts Payable and Accounts Receivable, procurement card, petty cash, property budget, CTI, contract preparation, bank reconciliation no longer required, performed by HO and gift cards, promotional and media funds* Assist with administration of marketing events, promotions, sponsorships, Kidgits Program, collateral management, and proof of performance* Coordinate and assist with short term leasing agreements, tracking and reviewing milestones of lease agreements and updating as needed in SLIM or One World. Assist with obtaining and processing monthly rent, tenant sales, and overage rent* Assist with general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, preparation of customer complaint responses, keep vehicle titles and auto insurance current, draft documents and reports for management, provide updates of Company Policies and Procedures and Human Resources administration as needed* Provide general administrative support and projects as directed **MINIMUM QUALIFICATIONS:*** High school diploma or equivalent. Some college or professional school preferred* 2-4 years administrative office experience in a fast paced environment* Knowledge of administrative and clerical procedures, customer service principles and practices* Aptitude for understanding financial reports and extracting information* Strong working knowledge of various computer software such as Microsoft Office, JD Edwards, OneWorld, and Web based input software* Effective verbal and written communication* Strong organizational and interpersonal skills with attention to detail* Ability to prioritize, coordinate, multi-task and demonstrate initiative The hourly range for this position is $15.65 – $31.47 per hour. Actual compensation within that range will depend on factors such as skills, experience, qualifications, and work location. Simon offers a comprehensive benefits package to eligible team members, including, but not limited to, medical, dental, and vision coverage, 401(k), life and AD&D insurance, disability insurance, flexible spending accounts, and paid time off.