Assistant, Administrative-I

Simon Property Group; Virginia; On-site; USD 22,000 - 43,000; Full time

Job summary

Simon Property Group is seeking an Administrative Assistant in Woodbridge, VA to support mall management. The role handles accounts payable/receivable, budget and procurement tasks, and general office duties.

You will manage lease tracking, rent processing, marketing support, events, and HR-related administrative tasks, ensuring accuracy and timely reporting in a fast-paced environment.

Qualifications

• High school diploma or equivalent; some college preferred.
• 2-4 years administrative office experience in a fast-paced environment.
• Aptitude for understanding financial reports and extracting information.
• Strong knowledge of Microsoft Office, JD Edwards, OneWorld and web-based input software.

Responsibilities

• Support Accounts Payable/Accounts Receivable cycles and related procurement activities.
• Assist with marketing events, promotions and tenant programs.
• Coordinate short-term leasing tracking and review milestones in SLIM/One World.
• Prepare documents and reports for management and assist HR administration as needed.
• Provide general administrative support and run office tasks efficiently.

Skills

Verbal communication

Written communication

Organization

Multitasking

Attention to detail

Customer service

Education

High school diploma

Some college or professional school

Tools

Microsoft Office

JD Edwards

OneWorld

Web-based input software

Job description

## Assistant, Administrative-IApply: Woodbridge, VA: Full time: Posted Today: R14180**Job Location:**Potomac Mills**PRIMARY PURPOSE:** This position serves as the support to the mall management staff by providing office needs as determined and assigned by the Office Administrator. **PRINCIPAL RESPONSIBILITIES:***The successful candidate’s responsibilities will include, but not be limited to:** Support the property’s financial cycle as relates to Accounts Payable and Accounts Receivable, procurement card, petty cash, property budget, CTI, contract preparation, bank reconciliation no longer required, performed by HO and gift cards, promotional and media funds* Assist with administration of marketing events, promotions, sponsorships, Kidgits Program, collateral management, and proof of performance* Coordinate and assist with short term leasing agreements, tracking and reviewing milestones of lease agreements and updating as needed in SLIM or One World. Assist with obtaining and processing monthly rent, tenant sales, and overage rent* Assist with general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, preparation of customer complaint responses, keep vehicle titles and auto insurance current, draft documents and reports for management, provide updates of Company Policies and Procedures and Human Resources administration as needed* Provide general administrative support and projects as directed **MINIMUM QUALIFICATIONS:*** High school diploma or equivalent. Some college or professional school preferred* 2-4 years administrative office experience in a fast paced environment* Knowledge of administrative and clerical procedures, customer service principles and practices* Aptitude for understanding financial reports and extracting information* Strong working knowledge of various computer software such as Microsoft Office, JD Edwards, OneWorld, and Web based input software* Effective verbal and written communication* Strong organizational and interpersonal skills with attention to detail* Ability to prioritize, coordinate, multi-task and demonstrate initiative The salary range for this position is $15.65 - $31.47. Actual compensation within that range will be dependent upon various factors, including an individual’s skills, experience and qualifications and the geographic location of the job. It is uncommon for an individual to be hired at the top end of the pay range.### About UsSimon is a real estate investment trust engaged in the ownership of premier shopping, dining, entertainment and mixed-use destinations (Simon Property Group, NYSE: SPG). Our properties across North America, Europe and Asia provide community gathering places for millions of people every day and generate billions in annual sales. In addition to our high quality properties, Simon is also known for our strong balance sheet, a long-tenured and well-respected senior management team, and our innovative spirit, as reflected in a 50 + year history of successful retail real estate development, management, and leasing. Simon was named Fortune’s Most Admired Real Estate Company eight times. We have experienced an explosion of growth and innovation unprecedented in the industry and we look forward to Simon's future. Simon is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. If you require assistance or need to request an accommodation due to a disability, please email [e-mail]. Please note this email is intended only for accommodation requests related to the application and interview process. Any other correspondence will not receive a response.