Assistant, Administrative-I

Simon Property Group; Springfield (IL); On-site; USD 19,975 - 40,157; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401(k)

Paid time off

Job summary

Simon Property Group is seeking a full-time Administrative Assistant to support mall management at White Oaks Mall in Springfield, IL. The role involves managing financial cycles, assisting with marketing events, and general office administration.

The ideal candidate will have a high school diploma, 2-4 years of administrative experience, and strong organizational skills. The salary range for this position is $14.50 - $29.15, with comprehensive benefits including medical and retirement plans.

Qualifications

• 2-4 years administrative office experience in a fast-paced environment.
• Strong working knowledge of various computer software such as Microsoft Office.
• Ability to prioritize, coordinate, multi-task and demonstrate initiative.

Responsibilities

• Support the property’s financial cycle including Accounts Payable and Receivable.
• Assist with administration of marketing events and promotions.
• Provide general administrative support and manage inventory of office supplies.

Skills

Administrative procedures

Customer service principles

Financial report understanding

Microsoft Office

Organizational skills

Verbal and written communication

Education

High school diploma or equivalent

Some college or professional school preferred

Tools

JD Edwards

OneWorld

Web-based input software

Job description

## Assistant, Administrative-IApplylocations: Springfield, ILtime type: Full timeposted on: Posted Todayjob requisition id: R13389**Job Location:**White Oaks Mall**PRIMARY PURPOSE:**This position serves as the support to the mall management staff by providing office needs as determined and assigned by the Office Administrator.**PRINCIPAL RESPONSIBILITIES:***The successful candidate’s responsibilities will include, but not be limited to:** Support the property’s financial cycle as relates to Accounts Payable and Accounts Receivable, procurement card, petty cash, property budget, CTI, contract preparation, bank reconciliation no longer required, performed by HO and gift cards, promotional and media funds* Assist with administration of marketing events, promotions, sponsorships, Kidgits Program, collateral management, and proof of performance* Coordinate and assist with short term leasing agreements, tracking and reviewing milestones of lease agreements and updating as needed in SLIM or One World. Assist with obtaining and processing monthly rent, tenant sales, and overage rent* Assist with general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, preparation of customer complaint responses, keep vehicle titles and auto insurance current, draft documents and reports for management, provide updates of Company Policies and Procedures and Human Resources administration as needed* Provide general administrative support and projects as directed**MINIMUM QUALIFICATIONS:*** High school diploma or equivalent. Some college or professional school preferred* 2-4 years administrative office experience in a fast paced environment* Knowledge of administrative and clerical procedures, customer service principles and practices* Aptitude for understanding financial reports and extracting information* Strong working knowledge of various computer software such as Microsoft Office, JD Edwards, OneWorld, and Web based input software* Effective verbal and written communication* Strong organizational and interpersonal skills with attention to detail* Ability to prioritize, coordinate, multi-task and demonstrate initiativeThe salary range for this position is $14.50 - $29.15. Actual compensation within that range will be dependent upon various factors, including an individual’s skills, experience, and qualifications.Simon offers a comprehensive benefits package, including, but not limited to, medical, dental, and vision coverage, 401(k), life and AD&D insurance, disability insurance, flexible spending accounts, and paid time off.### About UsSimon is a global leader in retail real estate ownership, management and development and an S&P 100 company (Simon Property Group, NYSE: SPG). Our industry-leading retail properties and investments across North America, Europe and Asia provide shopping experiences for millions of consumers every day and generate billions in annual retail sales. Our portfolio includes assets of national and international renown - proven assets that are the preferred location for retailers.In addition to our high quality properties, Simon is also known for our strong balance sheet, a long-tenured and well-respected senior management team, and our innovative spirit, as reflected in a 50 + year history of successful retail real estate development, management, and leasing. Simon was named Fortune’s Most Admired Real Estate Company eight times. We have experienced an explosion of growth and innovation unprecedented in the industry and we look forward to Simon's future.Simon is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.If you require assistance or need to request an accommodation due to a disability, please email [e-mail]. Please note this email is intended only for accommodation requests related to the application and interview process. Any other correspondence will not receive a response.