Assistant, Administrative-I

Simon Property Group; Duluth (MN); On-site; USD 40,000 - 52,000; Full time

Job summary

Simon Property Group at Miller Hill Mall in Duluth, MN seeks an administrative professional to support mall management and office operations. The role covers accounts payable/receivable, procurement, budget tracking, leasing milestones, and general office tasks.

Responsibilities include assisting marketing events, managing collateral, preparing reports, and providing HR/admin support. Strong communication, organization, and software skills are essential in a fast-paced environment.

Qualifications

• High school diploma or equivalent; some college preferred.
• 2–4 years administrative office experience in a fast-paced environment.
• Knowledge of administrative and clerical procedures and customer service.
• Aptitude for understanding financial reports and extracting information.
• Strong written and verbal communication; detail oriented.

Responsibilities

• Support accounts payable/receivable and procurement card processes.
• Assist with marketing events, promotions, sponsorships, and collateral.
• Coordinate short-term leasing milestones and rent processing.
• Handle general office tasks: ordering, inventory, drafting reports, HR admin, policies updates.
• Provide general administrative support on projects as needed.

Skills

Verbal communication

Written communication

Organizational skills

Multitasking

Initiative

Customer service

Financial report comprehension

Education

High school diploma or equivalent

Some college or professional school preferred

Tools

Microsoft Office

JD Edwards

OneWorld

Web based input software

Job description

Job Location:

Miller Hill Mall

PRIMARY PURPOSE:

This position serves as the support to the mall management staff by providing office needs as determined and assigned by the Office Administrator.

PRINCIPAL RESPONSIBILITIES:

The successful candidate’s responsibilities will include, but not be limited to:

• Support the property’s financial cycle as relates to Accounts Payable and Accounts Receivable, procurement card, petty cash, property budget, CTI, contract preparation, bank reconciliation no longer required, performed by HO and gift cards, promotional and media funds
• Assist with administration of marketing events, promotions, sponsorships, Kidgits Program, collateral management, and proof of performance
• Coordinate and assist with short term leasing agreements, tracking and reviewing milestones of lease agreements and updating as needed in SLIM or One World. Assist with obtaining and processing monthly rent, tenant sales, and overage rent
• Assist with general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, preparation of customer complaint responses, keep vehicle titles and auto insurance current, draft documents and reports for management, provide updates of Company Policies and Procedures and Human Resources administration as needed
• Provide general administrative support and projects as directed

MINIMUM QUALIFICATIONS:

• High school diploma or equivalent. Some college or professional school preferred
• 2-4 years administrative office experience in a fast paced environment
• Knowledge of administrative and clerical procedures, customer service principles and practices
• Aptitude for understanding financial reports and extracting information
• Strong working knowledge of various computer software such as Microsoft Office, JD Edwards, OneWorld, and Web based input software
• Effective verbal and written communication
• Strong organizational and interpersonal skills with attention to detail
• Ability to prioritize, coordinate, multi-task and demonstrate initiative