Assistant, Administrative-I

Simon Management Assoc, LLC; King of Prussia (PA); On-site; USD 25,000 - 34,000; Part time

Job summary

Simon Property Group at Plaza at King of Prussia seeks a part-time Administrative Assistant to support mall management. The role covers accounts payable/receivable, budgeting, leasing milestones, and general office tasks.

Applicants should have a high school diploma and 2–4 years of administrative office experience, with proficiency in Microsoft Office, JD Edwards, and OneWorld.

Qualifications

• High school diploma or equivalent required; college coursework preferred.
• 2–4 years administrative office experience in a fast-paced environment.
• Knowledge of administrative and clerical procedures and customer service principles.
• Aptitude for understanding financial reports and extracting information.
• Proficiency in Microsoft Office, JD Edwards, OneWorld, and web-based input software.
• Strong verbal and written communication; highly organized and detail-oriented.
• Ability to prioritize, multi-task and take initiative.

Responsibilities

• Support the property's financial cycle related to Accounts Payable/Receivable, procurement card, petty cash, property budget, CTI, contract preparation (bank reconciliation no longer required; done by HO), gift cards, promotional and media funds.
• Assist with administration of marketing events, promotions, sponsorships, Kidgits Program, collateral management, and proof of performance.
• Coordinate and assist with short-term leasing agreements, tracking and reviewing milestones of lease agreements and updating in SLIM or One World.
• Assist with obtaining and processing monthly rent, tenant sales, and overage rent.
• Assist with general office administrative tasks: ordering and inventory of office supplies/equipment, drafting documents, HR administration as needed, vehicle titles and auto insurance updates.
• Provide general administrative support and projects as directed.

Skills

Organizational skills

Interpersonal skills

Verbal and written communication

Financial report understanding

MS Office / related software

Prioritization and multi-tasking

Education

High school diploma or equivalent

Some college or professional school

Tools

Microsoft Office

JD Edwards

OneWorld

Web-based input software

Job description

Job Location: Plaza at King Of Prussia

Primary Purpose

This position serves as the support to the mall management staff by providing office needs as determined and assigned by the Office Administrator. This position is part time (20 hours/week).

Principal Responsibilities

• Support the property’s financial cycle as relates to Accounts Payable and Accounts Receivable, procurement card, petty cash, property budget, CTI, contract preparation, bank reconciliation no longer required, performed by HO and gift cards, promotional and media funds
• Assist with administration of marketing events, promotions, sponsorships, Kidgits Program, collateral management, and proof of performance
• Coordinate and assist with short term leasing agreements, tracking and reviewing milestones of lease agreements and updating as needed in SLIM or One World.
• Assist with obtaining and processing monthly rent, tenant sales, and overage rent
• Assist with general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, preparation of customer complaint responses, keep vehicle titles and auto insurance current, draft documents and reports for management, provide updates of Company Policies and Procedures and Human Resources administration as needed
• Provide general administrative support and projects as directed

Minimum Qualifications

• High school diploma or equivalent.
• Some college or professional school preferred 2-4 years administrative office experience in a fast paced environment
• Knowledge of administrative and clerical procedures, customer service principles and practices
• Aptitude for understanding financial reports and extracting information
• Strong working knowledge of various computer software such as Microsoft Office, JD Edwards, OneWorld, and Web based input software
• Effective verbal and written communication
• Strong organizational and interpersonal skills with attention to detail
• Ability to prioritize, coordinate, multi-task and demonstrate initiative

Simon® is a real estate investment trust engaged in the ownership of premier shopping, dining, entertainment and mixed-use destinations (Simon Property Group, NYSE: SPG). Our properties across North America, Europe and Asia provide community gathering places for millions of people every day and generate billions in annual sales. In addition to our high quality properties, Simon is also known for our strong balance sheet, a long-tenured and well-respected senior management team, and our innovative spirit, as reflected in a 50 + year history of successful retail real estate development, management, and leasing. Simon was named Fortune’s Most Admired Real Estate Company eight times. We have experienced an explosion of growth and innovation unprecedented in the industry and we look forward to Simon's future.

Simon is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. If you require assistance or need to request an accommodation due to a disability, please email [e-mail]. Please note this email is intended only for accommodation requests related to the application and interview process. Any other correspondence will not receive a response.