Assistant, Administrative

Simon Property Group; Indianapolis (IN); Vor Ort; USD 50.000 - 65.000; Vollzeit

Zusammenfassung

Simon Property Group is seeking an experienced Administrative Assistant to support the Leasing Department in Corporate Indianapolis. You will assist three or more Leasing Representatives, manage client proposals, and handle confidential information with professionalism.

Candidates should have five years of administrative experience and strong MS Word/Excel skills, with experience in Salesforce, Lotus Notes, and SharePoint. The role emphasizes communication, organization, and independent work.

Qualifikationen

• Five years minimum administrative experience required.
• Proficiency in MS Word, Excel; Lotus Notes experience.
• Excellent verbal and written communication skills.
• Team player with ability to assist others.
• Ability to work independently without direct supervision.
• Strong time management and organizational skills with ability to meet deadlines.

Aufgaben

• Prepare projects for client proposals using Excel and PowerPoint.
• Assist Leasing Representatives with entering deals into Salesforce and Lotus Notes.
• Submit CAD work orders and Landlord Work requests as needed.
• Prepare center lease plans and TSDs for potential tenants via SharePoint links.
• Coordinate and request center photos for potential tenants.
• Coordinate conference calls and schedule meetings as needed.
• Schedule and secure all travel arrangements.
• Complete expense reports via Emburse with accuracy and timeliness.
• Maintain confidentiality and professionalism.
• Maintain courteous relationships with co-workers and clients; interface with internal departments.

Kenntnisse

Advanced MS Word

Excel

Lotus Notes

Communication skills

Time management

Organizational skills

Attention to detail

Multitasking

Tools

Salesforce

Lotus Notes

SharePoint

Emburse

Jobbeschreibung

Job Location: Corporate Indianapolis

This position is primarily responsible for providing support in the administrative functions of the Leasing Department of Simon Property Group. The position will provide support for three or more Leasing Representatives. This position will serve as a representative of the Leasing Department and must possess effective communication skills and professional appearance, as well as the ability to handle sensitive and confidential information in a professional manner.

PRINCIPAL RESPONSIBILITIES:

• Preparation of various projects for client proposals that may require the use of Excel spreadsheets, and PowerPoint presentations.
• Assist assigned Leasing Representatives with entering deals into Salesforce and Lotus Notes either as proposals or as Deal Information Forms (DIFs).
• Also, the submission of CAD work orders and Landlord Work requests as needed.
• Preparation of center lease plans and TSDs to be provided to potential tenants utilizing links created in SharePoint.
• Coordination and request of center photos from our center’s staff members for potential tenants.
• Coordinate conference calls and schedule meetings as needed.
• Schedule and secure all necessary travel arrangements.
• Complete all expense reports via Emburse Expense reporting ensuring accuracy and timeliness of submission.
• Maintain a high level of confidentiality and professionalism.
• Maintain courteous and professional relationships with co-workers and clients; professionally interface with all internal departments of Simon Property Group.

MINIMUM QUALIFICATIONS:

• Five years minimum administrative experience required.
• Advance level of Microsoft Word, knowledge of Excel and Lotus Notes.
• Excellent communication skills, both verbal and written.
• Team player with willingness to assist others.
• Ability to work independently without direct supervision.
• Self-motivated and problem-solving experience.
• Excellent time management and organizational skills and ability to meet deadlines and work well under pressure.
• Strong organizational skills.
• Ability to proof large amounts of information, check for accuracy and appropriateness of data.
• Professional appearance.
• Attention to detail Multi-task oriented SSLE experience a plus.

Simon is a global leader in retail real estate ownership, management and development and an S&P 100 company (Simon Property Group, NYSE: SPG). Our industry-leading retail properties and investments across North America, Europe and Asia provide shopping experiences for millions of consumers every day and generate billions in annual retail sales. Our portfolio includes assets of national and international renown - proven assets that are the preferred location for retailers. In addition to our high quality properties, Simon is also known for our strong balance sheet, a long-tenured and well-respected senior management team, and our innovative spirit, as reflected in a 50 + year history of successful retail real estate development, management, and leasing. Simon was named Fortune’s Most Admired Real Estate Company eight times. We have experienced an explosion of growth and innovation unprecedented in the industry and we look forward to Simon's future.

Simon is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

If you require assistance or need to request an accommodation due to a disability, please email [e-mail]. Please note this email is intended only for accommodation requests related to the application and interview process. Any other correspondence will not receive a response.