Assistant - Administrative

MacAllister Machinery Co., Inc.; Southfield (MI); On-site; USD 30,000 - 42,000; Full time

Job summary

MacAllister Machinery Co Inc. in Michigan is seeking a detail-oriented clerical assistant to support department managers with paperwork such as work orders and invoices.

You will handle phone calls, file contracts, manage invoices, order supplies, and assist in marketing events, with opportunities to travel between branches as needed.

Qualifications

• High school education required.
• 1 year of office/clerical experience.
• Able to travel occasionally to other branches.
• Strong organizational and communication skills.
• Proficient with Microsoft Word and Excel.
• Excellent customer service and problem solving.

Responsibilities

• Completes time card reports at the beginning of every week.
• Completes, copies, and files daily invoices for Rental stores as assigned.
• Answers phones and gets general information from customers for sales team.
• Assists sales department with filing open and closed contracts.
• Assists service department with paperwork.
• Orders supplies, business cards, mailers, and all printing.
• Tracks vacation days, personal leave days, and sick days for the rental branches, as assigned.
• Keeps track of petty cash for Rental Service Manager.
• Takes payments from customers for sales, parts, and service invoices.
• Aids in marketing and special events planning as assigned by supervisor.
• Performs other related duties as assigned.

Skills

Strong organizational skills

Excellent communication

Microsoft Word and Excel

Unsupvervised work capability

Customer service

Willing to travel to other branches

Education

High School Diploma

Tools

Microsoft Office

Job description

Objective

Provide clerical assistance to the department manager(s) with all paperwork flow such as work orders, invoices, and other administrative tasks.

Description

Provide clerical assistance to the department manager(s) with all paperwork flow such as work orders, invoices, and other administrative tasks.

Responsibilities

• Completes time card reports at the beginning of every week
• Completes, copies, and files daily invoices for Rental stores as assigned
• Answers phones and gets general information from customers for sales team
• Assists sales department with filing open and closed contracts
• Assists service department with paperwork
• Orders supplies, business cards, mailers, and all printing
• Tracks vacation days, personal leave days, and sick days for the rental branches, as assigned
• Keeps track of petty cash for Rental Service Manager
• Takes payments from customers for sales, parts, and service invoices
• Aids in marketing and special events planning as assigned by supervisor
• Performs other related duties as assigned

Qualifications

• Knowledge, skills, and abilities typically acquired through a high school education
• At least 1 year of office/clerical work experience
• Must be able to work unsupervised on occasion
• Must have strong organizational skills
• Strong computer skills, including experience using Microsoft Office software such as Word and Excel
• Must be willing to travel occasionally to other branches as needed
• Excellent communication skills, including verbal, written, and listening
• Moderate analytical skills including problem solving and the ability to interpret policies, procedures and guidelines
• Excellent customer service skills

The duties and responsibilities described here are not a comprehensive list, and the scope of the job may change as necessitated by business demands.

MacAllister Machinery Co Inc. is an Equal Opportunity Employer (EEO)