Assistant – Administrative

MacAllister Machinery Co., Inc.; Southfield (MI); On-site; USD 32,000 - 42,000; Full time

Job summary

MacAllister Machinery Co. Inc. seeks a clerical assistant to support department managers with all paperwork flow, including work orders and invoices, and handle general administrative tasks in a fast-paced environment.

Your role involves invoicing, filing, answering phones, supporting sales and service paperwork, and assisting marketing and events planning. Strong MS Office skills and reliable communication are essential for success.

Qualifications

• High school education or equivalent.
• At least 1 year of office/clerical experience.
• Ability to work unsupervised on occasion.
• Strong organizational skills and attention to detail.
• Proficiency with Microsoft Office (Word, Excel).
• Willingness to travel occasionally to other branches.
• Excellent verbal, written, and listening communication.
• Moderate analytical skills and ability to interpret policies.
• Excellent customer service skills.

Responsibilities

• Completes time card reports at the beginning of every week.
• Completes, copies, and files daily invoices for Rental stores as assigned.
• Answers phones and gets general information from customers for sales team.
• Assists sales department with filing open and closed contracts.
• Assists service department with paperwork.
• Orders supplies, business cards, mailers, and all printing.
• Tracks vacation days, personal leave days, and sick days for the rental branches, as assigned.
• Keeps track of petty cash for Rental Service Manager.
• Takes payments from customers for sales, parts, and service invoices.
• Aids in marketing and special events planning as assigned by supervisor.
• Performs other related duties as assigned.

Skills

MS Office

Organizational skills

Communication skills

Customer service

Problem solving

Unsupervised work

Attention to detail

Education

High school diploma

Job description

Description Objective

Provide clerical assistance to the department manager(s) with all paperwork flow such as work orders, invoices, and other administrative tasks.

Responsibilities

• Completes time card reports at the beginning of every week
• Completes, copies, and files daily invoices for Rental stores as assigned
• Answers phones and gets general information from customers for sales team
• Assists sales department with filing open and closed contracts
• Assists service department with paperwork
• Orders supplies, business cards, mailers, and all printing
• Tracks vacation days, personal leave days, and sick days for the rental branches, as assigned
• Keeps track of petty cash for Rental Service Manager
• Takes payments from customers for sales, parts, and service invoices
• Aids in marketing and special events planning as assigned by supervisor
• Performs other related duties as assigned

Qualifications

• Knowledge, skills, and abilities typically acquired through a high school education
• At least 1 year of office/clerical work experience
• Must be able to work unsupervised on occasion
• Must have strong organizational skills
• Strong computer skills, including experience using Microsoft Office software such as Word and Excel
• Must be willing to travel occasionally to other branches as needed
• Excellent communication skills, including verbal, written, and listening
• Moderate analytical skills including problem solving and the ability to interpret policies, procedures and guidelines
• Excellent customer service skills

The duties and responsibilities described here are not a comprehensive list, and the scope of thejobmay change as necessitated by business demands.

MacAllister Machinery Co Inc. is an Equal Opportunity Employer (EEO)