Assistant

Omni Management Services; United States; On-site; USD 38,000 - 48,000; Full time

Job summary

Omni Management Services, Inc. is seeking a motivated Assistant to join our HOA/COA management team in person at our office.

You will support the Property Manager and New Development Director with clerical tasks, handle calls and emails, maintain records, and ensure confidentiality while coordinating with other departments. The ideal candidate has at least two years of secretarial or office experience, good English, a high school diploma, a valid driver’s license, and willingness to travel for

Qualifications

• Minimum of two (2) years of secretarial or office experience required.
• Take and follow direction
• Must be able to speak, read, write and comprehend the English language.

Responsibilities

• Promptly process telephone calls, voicemails and e-mails.
• Investigate complaints, violations and resolve problems following management rules and regulations.
• Prepare, submit, and maintain accurate records, reports, and documents.
• Ensure confidentiality of all homeowner information
• Provide information and coordination with other departments as needed.

Skills

Communication

Time management

Customer service

Education

High school diploma

Tools

Outlook

Microsoft Office

Job description

Job Description

Job Type: Full-time Work Location: In person/ In Office

Expected hours: 40 per week

We are seeking a highly motivated Assistant to join our awesome team!

The ideal Assistant will be responsible for performing administrative duties such as/but not limited to supporting the Property Manager and New Development Director needs including routine clerical, secretarial, and administrative functions. Ability to pivot, roll up your sleeves and jump in when needed!

Statements included in this description are intended to reflect in general the duties and responsibilities of this classification and are not to be interpreted as being all-inclusive. Other duties may be assigned. Duties and responsibilities include the following.

• Promptly process telephone calls, voicemails and e-mails.
• Investigate complaints, violations and resolve problems following management rules and regulations.
• Prepare, submit, and maintain accurate records, reports, and documents.
• Ensure confidentiality of all homeowner information
• Provide information and coordination with other departments as needed.

Qualifications:

• Minimum of two (2) years of secretarial or office experience required.
• Take and follow direction
• Must be able to speak, read, write and comprehend the English language.

High school diploma

• Must have and maintain a valid driver’s license in the state of residence.
• Must be detail oriented and organized.
• Must be willing to travel for meetings and property investigations (as needed)
• Able to attend and assist with evening meetings as needed.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

COMPUTER SKILLS

To perform this job successfully, an individual must have working knowledge of Outlook and Microsoft applications.

Company Description

Omni Management Services, Inc is an established, yet growing HOA/COA Management company.