Asset Management Admin Specialist

NYC Department of Housing Preservation & Development; New York (NY); On-site; USD 52,000 - 70,000; Full time

Job summary

NYC Department of Housing Preservation & Development seeks an Administrative Assistant to support the Division of Asset Management. You will manage calendars, prepare agendas and materials, and handle FOIL requests, onboarding, correspondence, and project support as part of a collaborative team.

The role emphasizes organized, proactive administration within a government office, with opportunities to contribute to ongoing housing projects and tenant protection initiatives in New York City.

Qualifications

• Bachelor’s degree or equivalent required; two years of community work or related experience or
• High school diploma with six years of related experience; equivalent combination allowed
• Experience in community work or activities related to duties described preferred

Responsibilities

• Manage the Assistant Commissioner’s calendar and schedule meetings.
• Prepare meeting agendas, document minutes, and develop PowerPoint materials.
• Assist with onboarding new employees and orientation materials.
• Monitor and respond to external correspondence in the Asset Management inbox.
• Coordinate FOIL requests and ensure timely resolutions.
• Manage office supplies and inventories.
• Provide general administrative support to Asset Management directors.
• Contribute to special projects as needed

Skills

MS Office

Outlook

Excel

PowerPoint

Problem solving

Critical thinking

Verbal communication

Written communication

Time management

Organizational skills

Independent work

Education

Bachelor's degree

High school diploma

Equivalent education/experience

Job description

NYC Department of Housing Preservation & Development seeks an Administrative Assistant to support the Division of Asset Management. You will manage calendars, prepare agendas and materials, and handle FOIL requests, onboarding, correspondence, and project support as part of a collaborative team.

The role emphasizes organized, proactive administration within a government office, with opportunities to contribute to ongoing housing projects and tenant protection initiatives in New York City.