Administrative Assistant for the Division of Asset Management

City of New York; New York (NY); On-site; USD 70,000 - 80,000; Full time

Job summary

The City of New York's Housing Preservation and Development department is seeking an Administrative Assistant for the Division of Asset Management. In this role you will provide essential clerical support to the Assistant Commissioner, manage calendars, prepare agendas, and create presentations for meetings related to asset and property management.

You will assist with onboarding, respond to external inquiries, coordinate FOIL requests, monitor supplies, and contribute to special projects.

Qualifications

• A baccalaureate degree or equivalent with two years of community work experience.
• High school diploma with six years of related experience.
• Equivalent education/experience with at least one year in related duties.

Responsibilities

• Manage the Assistant Commissioner’s calendar and schedule meetings.
• Prepare meeting agendas and document minutes; develop PowerPoint materials.
• Assist with onboarding new employees and orientation materials.
• Monitor external correspondence in the Asset Management inbox.
• Coordinate FOIL and tickler requests; ensure timely resolution.
• Maintain office supplies inventory and order as needed.
• Provide administrative support to Asset Management directors.
• Assist with special projects as needed.

Skills

MS Office

Outlook

Excel

PowerPoint

Communication

Education

Bachelor's degree

High school diploma

Job description

Administrative Assistant for the Division of Asset Management

• Full-time
• Agency: HOUSING PRESERVATION & DVLPMNT
• Job Category: Constituent Services & Community Programs
• Salary Band: $70,000 to $80,000
• Compensation: USD 60,889 - USD 70,022

Agency Description:

The Department of Housing Preservation and Development (HPD) oversees housing standards across all 3.7 million homes in New York City.

As the nation’s largest municipal housing agency, HPD is responsible for building and preserving affordable housing, protecting tenants from harassment and displacement, and holding landlords accountable across the five boroughs. Under Commissioner Dina Levy and the Mamdani Administration, HPD is pursuing an ambitious housing agenda focused on the needs of New York’s tenants. With a broad set of tools including standards enforcement, tenant resources, and the creation of new affordable housing, HPD is committed to making New York City a more affordable place for renters and homeowners alike.

Your Team:

The Office of Asset and Property Management (APM) leads the agency’s effort to protect the City’s investment in affordable housing and ensure that properties remain stable and affordable over the long-term. APM actively monitors the performance and regulatory compliance of projects sponsored, supervised, and owned by the City, and connects people to affordable housing opportunities.

The Office of Asset and Property Management (APM) is composed of five divisions, which includes the Divisions of Asset Management, Property Management & Client Services, Housing Supervision, Housing Opportunities & Program Services, and Co-op Readiness & Technical Services. The Division of Asset Management is responsible for ensuring the longevity and affordability of units the agency has created and preserved. Its programs are geared to proactively identify at-risk buildings and portfolios and to stabilize struggling and mismanaged assets. The Division tracks information on the physical and financial condition of properties, as well as oversees compliance with regulatory agreements ensuring affordability. Working with owners, partners, and HPD's Office of Development, the division helps reposition projects using a variety of approaches including financial assistance, changes in property management and/or ownership.

Your Impact:

As the Administrative Assistant for the Division of Asset Management, you will provide overall administrative and clerical support to the Assistant Commissioner in the administration of three vital units: Asset Management, Tax Credit and HOME Compliance, and Homeowner Mortgage Servicing.

Your Role:

Your role will be to provide administrative and clerical support to the Assistant Commissioner of Asset Management.

Key Responsibilities:

• Manage the Assistant Commissioner’s calendar and assist in scheduling meetings
• Prepare detailed meeting agendas, accurately document meeting minutes, and develop PowerPoint presentations and other materials as needed
• Assist with onboarding new employees and organizing orientation materials
• Monitor and respond to external correspondence in the general Asset Management inbox, ensuring timely and professional communication
• Facilitate and follow up on Freedom of Information Law (FOIL) and tickler requests, ensuring compliance and timely resolution
• Manage office supplies inventory, placing orders as necessary to maintain adequate stock levels
• Provide general administrative support to Asset Management directors
• Assist with special projects as needed

Preferred skills:

• Proficiency with computers and programs such as MS Office (Outlook, Excel and Powerpoint)
• Strong problem solving; critical thinking and verbal/ written communication skills
• Detailed oriented, effective time management and organizational skills
• Ability to prioritize and organize work assignments, performing work in an independent environment

COMMUNITY COORDINATOR - 56058

• 1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
• 2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
• 3. Education and/or experience which is equivalent to '1' or '2' above. However, all candidates must have at least one year of experience as described in '1' above.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.