Asset Coordinator

Rees Scientific; Trenton (NJ); Presencial; USD 28.000 - 40.000; Jornada completa

Descripción de la vacante

Rees Scientific in Trenton, NJ is seeking an Asset Coordinator to ensure Field Service technicians have the tools, equipment, and calibration certificates they need to perform their work. The role requires strong Excel and administrative skills, attention to detail, and the ability to coordinate competing priorities with professionalism.

Responsibilities include tracking inventory, preparing equipment packages, monitoring calibration deadlines, and supporting ERP implementations while

Formación

• Strong Excel proficiency with formulas, lookups, sorting and tracking spreadsheets.
• Excellent organizational skills and attention to detail in a fast-paced environment.
• Clear communication and the ability to coordinate with technicians, vendors and colleagues.

Responsabilidades

• Coordinate preparation, shipment, return and tracking of tools, equipment, meter kits and parts.
• Prepare equipment packages for new technicians and ensure timely delivery.
• Maintain accurate inventory records, technician assignments and calibration certificates.
• Monitor calibration deadlines and coordinate meter kit returns, calibration and replacements.
• Respond to technician requests and escalate issues as needed.
• Use Excel to reconcile records and prepare reports.
• Support ERP implementation by organizing accurate records and workflows.
• Coordinate with vendors and internal teams regarding equipment availability and shipments.
• Provide administrative support to Field Service leadership and ensure deadlines are met.

Conocimientos

Excel proficiency

Organizational skills

Communication

Independent work

ERP knowledge

Herramientas

Microsoft Outlook

Microsoft Word

Microsoft Teams

ERP/inventory systems

Descripción del empleo

Full Time | Trenton, NJ
Pay: $25.00 per hour

At Rees Scientific, keeping our Field Service team equipped and ready starts with strong coordination behind the scenes. If you enjoy organizing details, solving problems, and keeping things moving, this is an opportunity to make an impact supporting technicians nationwide.

This is a fully onsite administrative position based in Trenton, NJ.

Job Summary

The Asset Coordinator ensures Field Service technicians have the tools, equipment, calibrated meters, and parts needed to perform their work. This role requires strong Excel and administrative skills, attention to detail, and the ability to coordinate competing priorities and handle technician requests professionally.

Key Responsibilities

• Coordinate the preparation, assignment, shipment, return, and tracking of tools, equipment, meter kits, and parts.
• Prepare equipment packages for new technicians and ensure timely delivery.
• Maintain accurate inventory records, technician assignments, and calibration certificates.
• Monitor calibration deadlines and coordinate meter kit returns, calibration, and replacements.
• Respond to technician requests, prioritize urgent needs, resolve routine issues, and elevate concerns appropriately.
• Use Excel to reconcile records, track outstanding items, and prepare reports.
• Support the upcoming ERP implementation by organizing accurate records and learning new systems and workflows.
• Coordinate with vendors and internal teams regarding equipment availability, repairs, and shipments.
• Provide administrative support to Field Service leadership, communicate deadlines, and follow through on outstanding tasks.
• Perform other duties as assigned.

Qualifications and Skills

• Experience in administrative coordination, service operations, equipment coordination, logistics, or a related role.
• Strong Excel proficiency, including formulas, lookup functions, sorting, filtering, and tracking spreadsheets.
• Proficiency in Microsoft Outlook, Word, and Teams, with the ability to learn new software. ERP or inventory system experience is preferred.
• Strong organizational skills, attention to detail, and the ability to manage competing priorities in a fast-paced environment.
• Clear communication skills, sound judgment, and the ability to handle difficult conversations and reinforce procedures professionally.
• Ability to work independently and collaborate effectively with technicians, managers, vendors, and colleagues.

Candidates may be asked to complete a practical Excel assessment during the interview process.