Asset Coordinator

Rees Scientific Corporati; Trenton (NJ); On-site; USD 28,000 - 40,000; Full time

Job summary

Rees Scientific is seeking an Asset Coordinator for the Field Service team in Trenton, NJ. This fully onsite role focuses on ensuring technicians have tools, meters, parts, and calibrated equipment needed to perform their work, with strong Excel and administrative skills required.

The successful candidate will manage inventory, coordinate shipments, attest calibration certificates, and support ERP implementations while providing reliable administrative support to Field Service leadership in a

Qualifications

• Experience in administrative coordination, service operations, equipment coordination or a related role.
• Strong Excel proficiency with formulas, lookup functions, sorting and tracking.
• Proficiency in Outlook, Word, and Teams; ERP or inventory system experience is preferred.
• Excellent organizational skills, attention to detail, and ability to manage competing priorities.
• Clear communication, sound judgment, and professional handling of conversations.

Responsibilities

• Coordinate preparation, assignment, shipment, return, and tracking of tools, equipment, meters, and parts.
• Prepare equipment packages for new technicians and ensure timely delivery.
• Maintain inventory records, technician assignments, and calibration certificates.
• Monitor calibration deadlines and coordinate kit returns, calibration, and replacements.
• Respond to technician requests, prioritize urgent needs, and resolve routine issues.
• Use Excel to reconcile records, track outstanding items, and prepare reports.
• Support ERP implementation by organizing records and learning new workflows.
• Coordinate with vendors and internal teams regarding equipment availability, repairs, and shipments.
• Provide administrative support to Field Service leadership and communicate deadlines.
• Perform other duties as assigned.

Skills

Excel

Administrative coordination

Logistics coordination

Communication skills

Independent work

Tools

Outlook

Word

Teams

ERP / inventory system

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Service Operations Full Time Trenton, NJ, US

3 days ago Requisition ID: 1178

Full Time | Trenton, NJ
Pay: $25.00 per hour

At Rees Scientific, keeping our Field Service team equipped and ready starts with strong coordination behind the scenes. If you enjoy organizing details, solving problems, and keeping things moving, this is an opportunity to make an impact supporting technicians nationwide.

This is a fully onsite administrative position based in Trenton, NJ.

Job Summary

The Asset Coordinator ensures Field Service technicians have the tools, equipment, calibrated meters, and parts needed to perform their work. This role requires strong Excel and administrative skills, attention to detail, and the ability to coordinate competing priorities and handle technician requests professionally.

Key Responsibilities

• Coordinate the preparation, assignment, shipment, return, and tracking of tools, equipment, meter kits, and parts.
• Prepare equipment packages for new technicians and ensure timely delivery.
• Maintain accurate inventory records, technician assignments, and calibration certificates.
• Monitor calibration deadlines and coordinate meter kit returns, calibration, and replacements.
• Respond to technician requests, prioritize urgent needs, resolve routine issues, and escape concerns appropriately.
• Use Excel to reconcile records, track outstanding items, and prepare reports.
• Support the upcoming ERP implementation by organizing accurate records and learning new systems and workflows.
• Coordinate with vendors and internal teams regarding equipment availability, repairs, and shipments.
• Provide administrative support to Field Service leadership, communicate deadlines, and follow through on outstanding tasks.
• Perform other duties as assigned.

Qualifications and Skills

• Experience in administrative coordination, service operations, equipment coordination, logistics, or a related role.
• Strong Excel proficiency, including formulas, lookup functions, sorting, filtering, and tracking spreadsheets.
• Proficiency in Microsoft Outlook, Word, and Teams, with the ability to learn new software. ERP or inventory system experience is preferred.
• Strong organizational skills, attention to detail, and the ability to manage competing priorities in a fast-paced environment.
• Clear communication skills, sound judgment, and the ability to handle difficult conversations and reinforce procedures professionally.
• Ability to work independently and collaborate effectively with technicians, managers, vendors, and colleagues.

Candidates may be asked to complete a practical Excel assessment during the interview process.