Arts & Sciences Administrative Specialist

Southwestern Community College; North Carolina; On-site; USD 36,000 - 48,000; Full time

Job summary

Southwestern Community College seeks an administrative support specialist for the Arts & Sciences Division. You will provide clerical assistance, manage the division's class schedules, and process payroll-related tasks for part-time instructors and contracts.

Responsibilities include maintaining office and classroom schedules, handling procurement and vendor quotes, keeping records, and assisting with division events.

Qualifications

• Minimum: high school diploma or equivalency with at least one year of professional office administration experience.
• Preferred: associate degree in Office Systems Technology or related field with at least two years of professional experience.

Responsibilities

• Provide administrative and clerical support for the Dean of Arts & Sciences.
• Maintain semester class schedules and update in college computer system.
• Calculate pay for part-time instructors, create contracts, and payroll reports.
• Maintain room schedules, syllabi, and instructor schedules for division office.
• Perform procurement and quotes using NC EProcurement and follow state guidelines.
• Maintain spreadsheets for reporting and organize division correspondence.
• Assist with forms such as leave, travel, and requisitions.

Skills

Microsoft Word

MS Excel

MS PowerPoint

Google Mail & Drive

Data entry (Datatel/Colleague)

NC EProcurement

Confidentiality

Education

High school diploma or equivalency

Associate degree in Office Systems Technology or related

Tools

Datatel/Colleague

E-Procurement systems

Job description

Southwestern Community College seeks an administrative support specialist for the Arts & Sciences Division. You will provide clerical assistance, manage the division's class schedules, and process payroll-related tasks for part-time instructors and contracts.

Responsibilities include maintaining office and classroom schedules, handling procurement and vendor quotes, keeping records, and assisting with division events.