Arts & Sciences Administrative Coordinator

NC Community Colleges; North Carolina; On-site; USD 35,000 - 42,000; Full time

Job summary

NC Community Colleges is seeking an administrative and clerical support professional for the Arts & Sciences Division. You will manage class schedules, assist the dean with payroll for part-time instructors, and maintain files and correspondence across the division.

The role includes supporting students, faculty, and visitors, handling forms, and coordinating events. Ideal candidates will have a high school diploma with office experience; an associate degree is preferred.

Qualifications

• Minimum: high school diploma or equivalency with at least one year of professional experience in an office administration setting.
• Preferred: Associate degree in Office Systems Technology or related field with at least two years of professional experience in an office administration setting.

Responsibilities

• Provide administrative and clerical support for the Dean of Arts & Sciences.
• Maintain Arts & Sciences class schedule and update in college system.
• Calculate pay for part-time instructors, create contracts, and payroll reports.
• Maintain room schedules, syllabus files, and instructor schedules for division office.
• Purchase equipment and supplies via E-Procurement; obtain quotes and bids.
• Maintain spreadsheets for reporting and organizational purposes.
• Assist with processing forms such as leave, travel, and requisitions.
• Provide friendly, accurate information to students, faculty, and visitors.
• Answer division office phone and route messages.
• Enter student registrations to assist deans and advisors.
• Create memos and documents to assist division correspondence.
• Maintain computer and office files; support events and meetings.

Skills

Office administration

Communication skills

Confidentiality

Team coordination

Multitasking

Education

High school diploma or equivalent

Associate degree in Office Systems Technology or related field

Tools

Datatel/Colleague

NC EProcurement

Google Mail & Drive

MS Word

MS Excel

MS PowerPoint

Job description

NC Community Colleges is seeking an administrative and clerical support professional for the Arts & Sciences Division. You will manage class schedules, assist the dean with payroll for part-time instructors, and maintain files and correspondence across the division.

The role includes supporting students, faculty, and visitors, handling forms, and coordinating events. Ideal candidates will have a high school diploma with office experience; an associate degree is preferred.