Arts & Sciences Administrative Coordinator

Asheville-Buncombe Technical Community College; Asheville (NC); On-site; USD 45,000 - 46,000; Full time

Job summary

Asheville-Buncombe Technical Community College in Asheville, NC is seeking an Administrative Assistant for the Arts & Sciences division. The role involves building and maintaining course schedules, processing payroll requests for part-time instructors and staff, drafting adjunct agreements, and coordinating meetings and division communications.

The position requires an Associate degree and at least one year of administrative support experience; preferences include experience with Colleague,

Qualifications

• Associate degree is required.
• One year of full-time or equivalent work experience in an administrative support role performing administrative assistant duties.

Responsibilities

• Inputs class schedules for academic departments, including cancelling courses, instructor changes, linking co-requisite courses, and notifying students of course changes.
• Compiles and submits the payroll requests for part-time instructors, staff, and student workers.
• Prepares faculty workload report for full-time and part-time faculty and writes adjunct agreements.
• Prepares and follows up on work orders related to building maintenance and IT issues.
• Uses a variety of software to facilitate the operation of the division including Microsoft Office, Colleague, E-Procurement, 25Live, PeopleAdmin, and School Dude.
• Keeps up to date on all policies and procedures.
• Schedules, books, and creates online meeting platforms, and records and distributes meeting minutes for biweekly Chair meetings and monthly Division meetings.
• Maintains the division webpage.
• Maintains and organizes breakroom, storage rooms, mailroom, bulletin boards, and common areas in the Elm and Sycamore buildings.
• Handles E-procurement orders and reconciles charges.
• Contributes to the College Vision, Mission, Values, and RISE statement.
• Performs other duties as assigned.

Skills

Administrative support

Microsoft Office

Colleague software

Payroll processing

Spanish language

Education

Associate degree

Bachelor's degree

Tools

Colleague software

Microsoft Office Suite

Job description

Asheville-Buncombe Technical Community College in Asheville, NC is seeking an Administrative Assistant for the Arts & Sciences division. The role involves building and maintaining course schedules, processing payroll requests for part-time instructors and staff, drafting adjunct agreements, and coordinating meetings and division communications.

The position requires an Associate degree and at least one year of administrative support experience; preferences include experience with Colleague,