Arts Programming Manager

Proctors Collaborative; City of Schenectady (NY); Hybrid; USD 65,000 - 75,000; Full time

Job summary

Proctors Collaborative seeks a Programming Manager to join its Programming team. The role works directly with the VP of Programming, Marketing and Communications to strategize, develop, book, and manage non-Broadway programming across Proctors Collaborative venues.

This is a full-time, benefits eligible position. Essential duties include booking diverse events, negotiating with agents, balancing the calendar, and managing show budgets, contracts, and settlements.

Qualifications

• Bachelor’s degree required or equivalent work-related experience; arts-related field preferred.
• 3–5 years of experience booking a multi-genre venue, with extensive knowledge of music, performing arts, cultural programming, and arts-driven programming for nonprofit arts organizations.
• Work with all talent agents, particularly those that represent diverse, artists, promoters, managers, venues, and other industry partners to identify a wide range programming including diverse and equitable opportunities and negotiate appropriate presentation models.
• Knowledge of and experience with artist agreements, contracts, riders, offers, production advances, settlements, and related booking details; prior settlement experience required.
• Strong budgeting, risk management, negotiation, strategic planning, and departmental operations skills.
• Experience coordinating programming calendars, community engagement events, partnerships, and collaborative initiatives across departments.
• Detail-oriented and highly organized, with the ability to manage multiple priorities in a fast-paced environment, work under pressure, set priorities, and meet deadlines.
• Ability to work both independently and collaboratively with sound judgment and decision-making in a shared working environment.
• Exceptional interpersonal, verbal, written, customer service, proofreading, and communication skills.
• Strong computer skills, including proficiency with Microsoft Office; experience with CRM, project management, and database software required, with Tessitura and Prism preferred.

Responsibilities

• Book and manage a diverse mix of music, theatre, comedy, dance, family programming, esports, lectures, immersive and multidimensional events across Proctors Collaborative venues.
• Work with talent agents, artists, promoters, managers, venues, and other industry partners to identify programming opportunities and negotiate appropriate presentation models.
• Collaborate with the Contract and Rentals Manager, VP of Programming, and the President to balance presented and non-presented dates on the Collaborative calendar.
• Build and manage show-level budgets, offers, monitor expenses and projected revenue, and manage risk across ticketed events.
• Manage offers, contracts, production advances, settlements, and related booking details through completion in partnership with internal teams.
• Oversee event settlements
• Manage and coordinate of programming calendar in collaboration with Programming, Events, and Education departments
• Ensure timely and accurate delivery of confirmed show information to internal and external stakeholders, including deal points, riders, contacts, and marketing assets, so departments can support on-sales and event execution.
• Attend industry meetings and conferences to research touring talent, market trends, and entertainment opportunities.
• Stay current on entertainment pricing, deal structures, industry trends, and market developments to keep Proctors Collaborative competitive.
• Partner with the Marketing Department to align entertainment with appropriate marketing strategies, timelines, and ticket sales goals.
• Participate in cross-departmental meetings related to calendar planning, marketing strategies, production coordination, and event execution.
• Provide show coverage locally, regionally, or nationally as needed.
• Perform other job-related duties as assigned.

Skills

Budgeting

Negotiation

Strategic planning

Interpersonal skills

Communication

Calendar management

Education

Bachelor’s degree or equivalent

Tools

CRM

Tessitura

Prism

Microsoft Office

Job description

Proctors Collaborative seeks a Programming Manager to join its Programming team. The role works directly with the VP of Programming, Marketing and Communications to strategize, develop, book, and manage non-Broadway programming across Proctors Collaborative venues.

This is a full-time, benefits eligible position. Essential duties include booking diverse events, negotiating with agents, balancing the calendar, and managing show budgets, contracts, and settlements.