Programming Manager

Pollstar; City of Schenectady (NY); On-site; USD 65,000 - 75,000; Full time

Job summary

Proctors Collaborative in Schenectady, NY is seeking a Programming Manager to oversee a diverse, multi-genre calendar across Proctors venues, negotiate with agents and artists, and align internal teams to balance presented and non-presented dates.

The role requires 3–5 years of venue booking experience in nonprofit arts, strong budgeting and contracts skills, and excellent communication with stakeholders; evenings and travel may be required.

Qualifications

• Bachelor’s degree or equivalent work experience; arts field preferred.
• 3–5 years booking multi-genre venues in nonprofit arts.
• Experience with artist agreements, contracts, riders, offers, settlements.
• Strong budgeting, risk management, and strategic planning.
• Proficiency with CRM, project management tools; Tessitura/Prism preferred.
• Excellent communication and stakeholder engagement skills.

Responsibilities

• Book and manage a diverse mix of events across multiple venues.
• Identify opportunities with agents/artists/promoters; negotiate models.
• Collaborate with VP of Programming and President on the calendar.
• Build and manage show budgets, offers, expenses, and revenue risk.
• Manage offers, contracts, production advances, settlements.
• Oversee event settlements and programming calendar coordination.
• Deliver show information to stakeholders with deal points and assets.
• Attend industry meetings to research talent and trends.
• Stay current on pricing and market developments.
• Partner with Marketing on strategy and ticket goals.
• Participate in cross-departmental calendar/production meetings.
• Provide show coverage regionally or nationally as needed.
• Perform other duties as assigned.

Skills

Budgeting

Negotiation

Contract management

Project management

CRM

Tessitura

Prism

Stakeholder management

Communication

Organization

Community engagement

Calendar scheduling

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

CRM systems

Tessitura

Prism

Database software

Job description

Programming Manager
Proctors, Schenectady, NY, US
Salary Range:$65,000.00 To $75,000.00 Annually

JOB SUMMARY:

Proctors Collaborative is the Capital District’s leading regional arts organization with performing arts venues in Albany, Schenectady and Saratoga Springs, and education, civic engagement and economic development initiatives throughout the region. We’re changing expectations about how the arts serve a community.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Book and manage a diverse mix of music, theatre, comedy, dance, family programming, esports, lectures, immersive and multidimensional events across Proctors Collaborative venues, including Proctors MainStage, Proctors GE Theatre, Proctors Key Hall, UPH Great Hall, theRep’s Main Theatre, and theRep’s Studio Theatre.
• Work with talent agents, artists, promoters, managers, venues, and other industry partners to identify programming opportunities and negotiate appropriate presentation models.
• Collaborate with the Contract and Rentals Manager, VP of Programming, and the President to balance presented and non-presented dates on the Collaborative calendar.
• Build and manage show-level budgets, offers, monitor expenses and projected revenue, and manage risk across ticketed events.
• Manage offers, contracts, production advances, settlements, and related booking details through completion in partnership with internal teams.
• Oversee event settlements
• Manage and coordinate of programming calendar in collaboration with Programming, Events, and Education departments
• Ensure timely and accurate delivery of confirmed show information to internal and external stakeholders, including deal points, riders, contacts, and marketing assets, so departments can support on-sales and event execution.
• Attend industry meetings and conferences, including but not necessarily limited to TIPCON, IEBA, and APAP, to research touring talent, emerging artists, market trends, and entertainment opportunities.
• Stay current on entertainment pricing, deal structures, industry trends, and market developments to keep Proctors Collaborative competitive.
• Partner with the Marketing Department to align entertainment with appropriate marketing strategies, timelines, and ticket sales goals.
• Participate in cross-departmental meetings related to calendar planning, marketing strategies, production coordination, and event execution.
• Provide show coverage locally, regionally, or nationally as needed.
• Perform other job-related duties as assigned.

POSITION QUALIFICATIONS:

• Bachelor’s degree required or equivalent work-related experience; arts-related field preferred.
• 3–5 years of experience booking a multi-genre venue, with extensive knowledge of music, performing arts, cultural programming, and arts-driven programming for nonprofit arts organizations.
• Work with all talent agents, particularly those that represent diverse, artists, promoters, managers, venues, and other industry partners to identify a wide range programming including diverse and equitable opportunities and negotiate appropriate presentation models.
• Knowledge of and experience with artist agreements, contracts, riders, offers, production advances, settlements, and related booking details; prior settlement experience required.
• Strong budgeting, risk management, negotiation, strategic planning, and departmental operations skills.
• Experience coordinating programming calendars, community engagement events, partnerships, and collaborative initiatives across departments.
• Detail-oriented and highly organized, with the ability to manage multiple priorities in a fast-paced environment, work under pressure, set priorities, and meet deadlines.
• Ability to work both independently and collaboratively with sound judgment and decision-making in a shared working environment.
• Exceptional interpersonal, verbal, written, customer service, proofreading, and communication skills.
• Strong computer skills, including proficiency with Microsoft Office; experience with CRM, project management, and database software required, with Tessitura and Prism preferred.
• A deep commitment to the performing arts center as a community resource and an appreciation for all genres of performing arts. Proctors Collaborative is the premier theatre arts entertainment company in the Capital District, and as such, has a responsibility to represent all communities and develop and maintain Equity, Diversity, Inclusion, Access values. EDIA should be considered when programming so that artists and content are a diverse representation. Our commitment to these values permeates throughout all aspects of the Collaborative.
• Comfort engaging with stakeholders at all levels, including community partners, promotional partners, backstage and administrative staff, board members, patrons, and guest attractions.
• Ability to work collaboratively within a complex, fast-changing performing arts organization.
• Availability for regular evenings and weekends, and travel as required.

SALARY RANGE:$65,000-$75,000 Annually

Proctors Collaborative is committed to building a workplace that is creative, progressive, fair, and respectful. We seek a broad spectrum of candidates, including women, people of color, people of all cultural backgrounds, and persons with disabilities.

Proctors Collaborative does not discriminate in practices or employment opportunities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veterans’ status, age, or any other characteristic protected by law.

432 State Street
Schenectady, NY 12305