Live Arts Programming Manager

Pollstar; City of Schenectady (NY); On-site; USD 65,000 - 75,000; Full time

Job summary

Proctors Collaborative in Schenectady, NY is seeking a Programming Manager to oversee a diverse, multi-genre calendar across Proctors venues, negotiate with agents and artists, and align internal teams to balance presented and non-presented dates.

The role requires 3–5 years of venue booking experience in nonprofit arts, strong budgeting and contracts skills, and excellent communication with stakeholders; evenings and travel may be required.

Qualifications

• Bachelor’s degree or equivalent work experience; arts field preferred.
• 3–5 years booking multi-genre venues in nonprofit arts.
• Experience with artist agreements, contracts, riders, offers, settlements.
• Strong budgeting, risk management, and strategic planning.
• Proficiency with CRM, project management tools; Tessitura/Prism preferred.
• Excellent communication and stakeholder engagement skills.

Responsibilities

• Book and manage a diverse mix of events across multiple venues.
• Identify opportunities with agents/artists/promoters; negotiate models.
• Collaborate with VP of Programming and President on the calendar.
• Build and manage show budgets, offers, expenses, and revenue risk.
• Manage offers, contracts, production advances, settlements.
• Oversee event settlements and programming calendar coordination.
• Deliver show information to stakeholders with deal points and assets.
• Attend industry meetings to research talent and trends.
• Stay current on pricing and market developments.
• Partner with Marketing on strategy and ticket goals.
• Participate in cross-departmental calendar/production meetings.
• Provide show coverage regionally or nationally as needed.
• Perform other duties as assigned.

Skills

Budgeting

Negotiation

Contract management

Project management

CRM

Tessitura

Prism

Stakeholder management

Communication

Organization

Community engagement

Calendar scheduling

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

CRM systems

Tessitura

Prism

Database software

Job description

Proctors Collaborative in Schenectady, NY is seeking a Programming Manager to oversee a diverse, multi-genre calendar across Proctors venues, negotiate with agents and artists, and align internal teams to balance presented and non-presented dates.

The role requires 3–5 years of venue booking experience in nonprofit arts, strong budgeting and contracts skills, and excellent communication with stakeholders; evenings and travel may be required.