Programming Assistant - Live Theater & Events

CAPA-Columbus Association for the Performing Arts; Columbus (OH); On-site; USD 19,000 - 28,000; Part time

Job summary

CAPA is seeking a Programming Assistant to support the Programming Team in scheduling and coordinating live performances. The role offers up to two days per week, totaling 8–10 hours, with additional hours per show as needed.

The candidate will help manage calendars, show files in Prism, and track contracts and box office data. Ideal applicants are organized, detail-oriented, and eager to learn about programming, venue operations, and contracts within a not-for-profit arts organization.

Qualifications

• Excellent verbal and written communication skills.
• Ability to read, analyze, and interpret contracts and event riders.
• Proficient in Microsoft Office (Excel, Outlook, PowerPoint, Word).
• Understanding budgeting and the ability to read and analyze basic budgets.
• Self-Starter and organized with attention to detail.

Responsibilities

• Assist with regular programming responsibilities, including calendar upkeep and maintenance.
• Update Show File within Prism and track programming data.
• Update deal status and contract status notes as deals progress.
• Conduct programming research (comparable venues, prospective shows, competitive venues).
• Assist in office administrative tasks (filing, agent communications, notetaking).
• Support event setup, execution, or teardown as requested.

Skills

Verbal and written communication

Microsoft Office

Budgeting

Contract reading

Self-Starter

Physical lift up to 50 pounds

Education

Bachelor's degree in Theatre/Arts Administration or related field

Tools

Prism

Job description

CAPA is seeking a Programming Assistant to support the Programming Team in scheduling and coordinating live performances. The role offers up to two days per week, totaling 8–10 hours, with additional hours per show as needed.

The candidate will help manage calendars, show files in Prism, and track contracts and box office data. Ideal applicants are organized, detail-oriented, and eager to learn about programming, venue operations, and contracts within a not-for-profit arts organization.