Arts Administrative Coordinator I — Office & Budget Support

California State University, Stanislaus; Turlock (CA); On-site; USD 49,000 - 71,000; Full time

Job summary

California State University, Stanislaus seeks an experienced administrative coordinator for the Art Department. The role supports clerical operations, budgets, and communications to faculty, staff and students.

Under general supervision, the incumbent will manage workflows, prepare reports, and coordinate department events, travel, and scheduling while upholding university policies. A strong background in office systems and CSU procedures is preferred.

Qualifications

• Completion of a high school program or equivalent plus several years of related clerical/office work.
• Two years of experience providing administrative support in an office environment.
• Experience in CSU or higher education settings preferred.
• Experience coordinating academic course scheduling and related administrative processes.
• Experience planning and coordinating meetings, events, and special projects.
• Experience using PeopleSoft, CFS, Concur, CHRS, Teams, and MS Office Suite.

Responsibilities

• Coordinate clerical and administrative support functions for the unit.
• Establish and maintain office procedures and workflow per university guidelines.
• Coordinate department meetings and related documentation.
• Coordinate logistics for events and operational activities.
• Process and monitor purchasing and procurement documentation.
• Coordinate travel arrangements and reimbursement documentation.
• Provide lead work direction to support personnel.
• Maintain office supply inventory and anticipate future needs.
• Maintain calendars and deadlines; serve as primary contact for faculty, staff, students.

Skills

Administrative support

Office coordination

Meeting coordination

Communication skills

Multitasking

Attention to detail

Time management

Education

High school diploma or equivalent

Tools

PeopleSoft

Common Financial System (CFS)

Concur

CHRS

Microsoft Teams

Microsoft Office Suite

Job description

California State University, Stanislaus seeks an experienced administrative coordinator for the Art Department. The role supports clerical operations, budgets, and communications to faculty, staff and students.

Under general supervision, the incumbent will manage workflows, prepare reports, and coordinate department events, travel, and scheduling while upholding university policies. A strong background in office systems and CSU procedures is preferred.