Administrative Support Coordinator I

California State University, Stanislaus; Turlock (CA); On-site; USD 49,000 - 71,000; Full time

Job summary

California State University, Stanislaus seeks an experienced administrative coordinator for the Art Department. The role supports clerical operations, budgets, and communications to faculty, staff and students.

Under general supervision, the incumbent will manage workflows, prepare reports, and coordinate department events, travel, and scheduling while upholding university policies. A strong background in office systems and CSU procedures is preferred.

Qualifications

• Completion of a high school program or equivalent plus several years of related clerical/office work.
• Two years of experience providing administrative support in an office environment.
• Experience in CSU or higher education settings preferred.
• Experience coordinating academic course scheduling and related administrative processes.
• Experience planning and coordinating meetings, events, and special projects.
• Experience using PeopleSoft, CFS, Concur, CHRS, Teams, and MS Office Suite.

Responsibilities

• Coordinate clerical and administrative support functions for the unit.
• Establish and maintain office procedures and workflow per university guidelines.
• Coordinate department meetings and related documentation.
• Coordinate logistics for events and operational activities.
• Process and monitor purchasing and procurement documentation.
• Coordinate travel arrangements and reimbursement documentation.
• Provide lead work direction to support personnel.
• Maintain office supply inventory and anticipate future needs.
• Maintain calendars and deadlines; serve as primary contact for faculty, staff, students.

Skills

Administrative support

Office coordination

Meeting coordination

Communication skills

Multitasking

Attention to detail

Time management

Education

High school diploma or equivalent

Tools

PeopleSoft

Common Financial System (CFS)

Concur

CHRS

Microsoft Teams

Microsoft Office Suite

Job description

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Position Summary

Full-time position available on or after October 1, 2026, for the Art Department. This position’s responsibilities are carried out under general supervision. The incumbent is responsible for coordinating the clerical and administrative support functions of the College of the Arts, Humanities and Social Sciences and performing a variety of administrative support duties of a moderate-to-complex operational and procedural nature. Responsibilities include coordinating office workflow and logistical support, maintaining office procedures, tracking and compiling budgetary and operational information, preparing reports and correspondence, interpreting and applying established policies and procedures, and serving as a primary administrative contact for the unit. The position exercises independent judgment in prioritizing work assignments, resolving routine operational issues, and supporting the efficient and effective operation of the office.

Job Duties

• Duties include but are not limited to:
• Coordinate clerical and administrative support functions for the unit.
• Establish and maintain office procedures and workflow processes in accordance with university guidelines.
• Coordinate department meetings and related documentation.
• Coordinate logistics for events and operational activities.
• Process and monitor purchasing and procurement documentation.
• Coordinate travel arrangements and reimbursement documentation.
• Provide lead work direction and guidance to support personnel.
• Troubleshoot routine office operational issues.
• Maintain office supply inventory. Keep track of and project future needs; order supplies
• Maintain operational calendars and deadlines.
• Serve as primary administrative contact for faculty, staff, and students.
• Provide administrative coordination for academic and operational activities.
• Provide administrative support for annual course scheduling.
• Maintain program documentation and advising files.
• Prepare correspondence and official communications.
• Provide administrative support to committees.
• Coordinate dissemination of procedural updates.
• Resolve routine operational and procedural matters.
• Support outreach and program-related activities.
• Assist with maintaining departmental web pages.
• Maintain and monitor operating budgets and financial records.
• Track expenditures and prepare recurring financial status reports.
• Compile departmental data related to enrollment, curriculum, and workload.
• Maintain confidential personnel and student records.
• Prepare required operational and administrative reports.
• Coordinate documentation for audits and program review processes.
• Track course enrollments and schedule changes.
• Review financial documentation for completeness and compliance.
• May be required to obtain additional training and/or certification as part of professional development, based on department and/or campus needs, to stay current with industry standards.
• At the direction of appropriate administrator, may provide support to other areas as needed.
• The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this classification.
• Other duties as assigned.

Application Deadline

September 18, 2026

Minimum Qualifications

Education & Experience: Completions of a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Preferred Qualifications

• Two (2) years of experience providing administrative support in an office environment or related experience.
• Prior experience in a CSU or higher education setting.
• Experience coordinating academic course scheduling and related administrative processes.
• Experience planning and coordinating meetings, events, and special projects.
• Experience using PeopleSoft, Common Financial System (CFS), Concur, CHRS, Microsoft Teams, and Microsoft Office Suite.

Knowledge, Skills, Abilities

• Experience to be fully functional in all technical aspects of work assignments.
• Ability to understand and operate in a variety of organizational structures.
• Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.
• Thorough knowledge of English grammar, punctuation, and spelling. Ability to clearly communicate orally and in writing.
• Ability to use and quickly learn new office support technology systems and software packages.
• Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages.
• Ability to independently handle multiple work unit priorities and projects.
• Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist.
• Working knowledge of budget policies and procedures.
• Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.
• Ability to draft and compose correspondence and standard reports.
• Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.
• A background check (which may include: fingerprinting, checks of employment records, education records, criminal records, civil records, motor vehicle records, professional licenses, and sex offender registries, as position requires) must be completed satisfactorily before any candidate can begin employment with the CSU.

Special Conditions

• May be required to travel
• Physical Requirements
• The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Salary Range

Anticipated starting salary will be $4,047 (step 1) per month plus excellent paid benefits. Future increases, including step advancement, are subject to contract negotiations. Full range Salary will depend on the qualifications of the successful finalist. Full $4,047 (step 1) – $5,896 (step 20) per month.

Compensation & Benefits

Commensurate with qualifications and experience. As a member of the 23‑campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 7) Benefits Summary: CSU Employee Benefit Summary

Background Clearance Notice

Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records, motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Additional Information

Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion – one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master’s programs, 7 post‑graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.

Clery Act Disclosure

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.

Equal Employment Opportunity

The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply.

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.

Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at [phone]. California Relay Service is available at [phone] voice and [phone] TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form .

CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU‑related work outside California.

The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.

INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE