Art & Luxury Events Coordinator - On-site Experiences

Sothebys; New York (NY); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Discretionary bonus

Benefits package

Job summary

Sotheby’s is seeking an Event Coordinator to provide operational and administrative support to the Events team across the business. This role serves as a key project support resource for Event Managers, independently managing smaller-scale events while assisting with the planning and execution of larger, more complex projects.

The Event Coordinator plays an important role in keeping the department organized and running smoothly through strong communication, detailed project tracking, and

Qualifications

• Up to two years of experience in event planning, hospitality, or a related field, preferably within a luxury, cultural, hospitality, or arts environment.
• Positive, proactive, and service-oriented mindset with strong problem-solving abilities.
• Strong organizational and project management skills with exceptional attention to detail.
• Ability to manage multiple projects simultaneously while adapting to changing priorities and deadlines.
• Excellent written and verbal communication skills with the ability to work effectively across departments and with external partners.
• Comfortable working in a fast-paced environment and remaining calm under pressure.
• Availability to work evenings and weekends as required for event execution.
• Interest in the arts, luxury, and hospitality is preferred.

Responsibilities

• Independently plan and execute smaller-scale events and experiences, including tours, small receptions, meetings, art fair passes and museum access, and internal events.
• Support Event Managers and Sotheby’s Preferred programming on larger events, partnerships, activations, and client experiences.
• Assist with developing event timelines, production schedules, run-of-show documents, and planning materials.
• Coordinate event logistics with internal departments including facilities, security, operations, engineering, AV, hospitality, and other stakeholders.
• Support guest management processes, including invitations, RSVPs, attendee tracking, and event materials as needed.
• Provide on-site event support, helping manage vendors, staff, deliveries, and event logistics to ensure smooth execution.
• Serve as an Events team representative during load-ins, installations, and production periods, directing vendors and addressing logistical needs on-site.

Skills

Process improvement

Customer service

Communication

Organization

Project management

Multitasking

Team collaboration

Job description

Sotheby’s is seeking an Event Coordinator to provide operational and administrative support to the Events team across the business. This role serves as a key project support resource for Event Managers, independently managing smaller-scale events while assisting with the planning and execution of larger, more complex projects.

The Event Coordinator plays an important role in keeping the department organized and running smoothly through strong communication, detailed project tracking, and