Art Logistics Coordinator - 3-Month Contract

Sotheby's; New York (NY); On-site; USD 33,000 - 37,000; Full time

Job summary

Sotheby’s is seeking a highly organized Temporary Logistics Coordinator to support movement, intake, and tracking of property across our New York sites—LIC, York Avenue, and the Breuer Building. This role blends logistics with registrar-adjacent responsibilities during exhibitions and Private Sales.

You will assist with loop truck scheduling, coordinate transfers between sites, book the Breuer dock, and perform lite condition verification.

Qualifications

• Bachelor’s degree or equivalent work experience.
• 1–3 years in logistics, registrar support, or collections management in an art, gallery, or museum setting.
• Strong understanding of art handling, condition reporting, and inventory tracking.
• Highly organized with excellent record-keeping and communication skills.
• Comfortable working across multiple sites with shifting priorities.
• Experience with inventory databases and internal scheduling systems preferred.
• Flexibility to work overtime and weekends as required.

Responsibilities

• Maintain detailed records of all property transferring between LIC, York Avenue, and the Breuer for exhibitions and Private Sale appointments.
• Track piece count, tagging, condition status, and documentation to ensure accuracy and accountability.
• Coordinate return transfers following exhibitions, reconciling paperwork and ensuring safe repackaging.
• Communicate regularly with Inventory Control, Registrar, and Specialist teams for clear handoffs and status updates.
• Ensure works are handled per Sotheby’s safety and security protocols.
• Support Art Handlers and Project Leads with information, access, and updated schedules.

Skills

Record-keeping

Communication

Organizational skills

Cross-site coordination

Team collaboration

Overtime flexibility

Education

Bachelor’s degree or equivalent work experience

Tools

Inventory databases

Internal scheduling systems

Job description

Sotheby’s is seeking a highly organized Temporary Logistics Coordinator to support movement, intake, and tracking of property across our New York sites—LIC, York Avenue, and the Breuer Building. This role blends logistics with registrar-adjacent responsibilities during exhibitions and Private Sales.

You will assist with loop truck scheduling, coordinate transfers between sites, book the Breuer dock, and perform lite condition verification.