Executive Client Liaison for Art & Auctions

Sotheby's Institute of Art; New York (NY); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Discretionary bonus

Competitive benefits package

Job summary

Sotheby's Institute of Art in New York seeks a highly capable Executive Assistant to provide comprehensive administrative support to senior executives. You will manage complex calendars, coordinate global meetings, prepare reports and presentations, and handle confidential information with discretion.

Ideal candidates have a Bachelor's degree, strong MS Office skills (Outlook, Word, Excel, PowerPoint), and the ability to multitask in a dynamic art-market environment.

Qualifications

• Bachelor’s Degree is required.
• Experience in an Executive Assistant role or similar responsibilities.
• Interest in the art market and Sotheby’s.
• Strong multitasking and prioritization abilities.
• High attention to detail and discretion in handling sensitive information.

Responsibilities

• Act as liaison with all levels of staff globally including executives and clients.
• Coordinate meetings; plan agenda, arrange speakers, organize materials, track attendance.
• Assist with projects, research, data gathering, analysis and presentation.
• Answer calls and inquiries; resolve or escalate to executives.
• Ensure executives are prepared for meetings, pitches, and client interactions.
• Draft emails, prepare reports and presentations, and proofreading.
• Coordinate and manage valuations.
• Manage consignments through the process.
• Own busy diaries, schedule meetings/events/travel and resolve conflicts.
• Inform executives of key art fairs, events and sale results.
• Book travel and liaise with international offices.
• Complete expenses and ensure timely payment; manage invoices and vendors.
• Oversee post-sale shipping; provide coverage with other EAs.

Skills

Outlook experience

MS Word

MS Excel

MS PowerPoint

Written communication

Analytical skills

Multi-tasking

Discretion

Professional demeanor

Education

Bachelor’s Degree

Tools

Outlook

Word

Excel

PowerPoint

Job description

Sotheby's Institute of Art in New York seeks a highly capable Executive Assistant to provide comprehensive administrative support to senior executives. You will manage complex calendars, coordinate global meetings, prepare reports and presentations, and handle confidential information with discretion.

Ideal candidates have a Bachelor's degree, strong MS Office skills (Outlook, Word, Excel, PowerPoint), and the ability to multitask in a dynamic art-market environment.