Archive & Records Specialist - Document Management

Talentify; O’Fallon (MO); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Disability (Short & Long-term)

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave (PTO)

Job summary

Aston Carter is seeking a Records Retention & Document Archive Specialist to organize, catalog, and archive both physical and electronic records in line with retention policies and regulatory requirements. This role ensures accurate storage, easy retrieval, and compliant disposition of records across the organization.

Responsibilities include maintaining inventories, indexing, and coordinating transfers between active storage, archive, and destruction, while ensuring confidentiality and

Qualifications

• 2+ years of experience in document management or records administration.
• Knowledge of records retention principles and information governance.
• Experience with electronic document management systems.
• Proficiency in Microsoft Office.
• Strong organizational skills and attention to detail.
• Ability to handle confidential information.
• Understanding of compliance requirements.

Responsibilities

• Review, organize, classify, and archive business records per retention schedules.
• Maintain inventories and indexing for efficient retrieval.
• Coordinate transfer of records between active storage, archive, and destruction.
• Identify duplicates and dispose per policy.
• Collaborate with units to ensure proper document management.
• Monitor compliance with standards and regulations.
• Maintain confidentiality and safeguard sensitive information.
• Assist digitization projects and electronic records management.
• Prepare periodic reports on archives, retention, and storage.

Skills

Organizational skills

Attention to detail

Communication

Collaboration

Discretion

Education

High school diploma or equivalent

Associate or bachelor's degree in Business Administration, Information Management, Records Management, or related field

Tools

SharePoint

MS Office (Excel, Word, Outlook)

Job description

Aston Carter is seeking a Records Retention & Document Archive Specialist to organize, catalog, and archive both physical and electronic records in line with retention policies and regulatory requirements. This role ensures accurate storage, easy retrieval, and compliant disposition of records across the organization.

Responsibilities include maintaining inventories, indexing, and coordinating transfers between active storage, archive, and destruction, while ensuring confidentiality and