Records Retention & Compliance Specialist

Arthur J. Gallagher & Co. (AJG); Rolling Meadows (IL); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits

Career development opportunities

Collaborative culture

Global reach with local impact

Job summary

Gallagher is seeking a Records Management professional to ensure efficient lifecycle handling of corporate records across the organization. You will develop retention schedules, analyze records, monitor compliance, and support audits.

You'll work with legal, compliance, and IT teams. This role emphasizes training staff, securely archiving or disposing records, and maintaining accurate retention documentation.

Qualifications

• Bachelor’s degree in information management, library science, business administration, or a related field.
• 5 years experience in records management, data management, or a related field.
• Strong analytical and organizational skills, with attention to detail.
• Knowledge of records retention laws and regulations (GDPR, HIPAA, or other relevant standards).

Responsibilities

• Retention Policy Development: Assist in the development and implementation of records retention policies and schedules that comply with legal and regulatory requirements.
• Records Analysis: Analyze records to determine their value and appropriate retention periods, ensuring alignment with organizational needs and compliance standards.
• Compliance Monitoring: Monitor and ensure compliance with records retention policies and procedures across the organization.
• Data Management: Maintain accurate records of retention schedules and ensure that records are archived or disposed of in a timely and secure manner.
• Audit Support: Support internal and external audits by providing necessary documentation and information related to records retention.
• Training and Guidance: Provide training and guidance to staff on records retention policies and best practices.
• Collaboration: Work closely with legal, compliance, and IT departments to ensure records retention practices support organizational goals and legal requirements.
• Reporting: Prepare reports on records retention activities, compliance status, cost savings, disposition reports, and areas for improvement.

Skills

Analytical skills

Organizational skills

Attention to detail

Records management software

Education

Bachelor's degree in information management, library science, business administration, or related field

Tools

Records management software

Data governance tools

Job description

Gallagher is seeking a Records Management professional to ensure efficient lifecycle handling of corporate records across the organization. You will develop retention schedules, analyze records, monitor compliance, and support audits.

You'll work with legal, compliance, and IT teams. This role emphasizes training staff, securely archiving or disposing records, and maintaining accurate retention documentation.