Archives & Digitization Specialist

Middlesex County, New Jersey; Deans (NJ); On-site; USD 43,000 - 52,000; Full time

Job summary

Middlesex County is seeking an Archives Specialist to support the Archives and Records Management team with secure storage, retrieval, digitization, and disposition of county records, while delivering exceptional customer service to departments and municipalities.

Responsibilities include preparing records for scanning, operating high-volume scanners, indexing metadata, managing records in RIMS, and maintaining a safe, organized warehouse; candidates should have 3+ years in archives or

Qualifications

• Minimum of 3 years of professional experience in archives, warehousing, or performing similar functions.
• Experience managing institutional archives or large-scale digitization projects.
• Knowledge of data management and records retention schedules.
• Minimum of an associate's degree in a related field.
• Must be able to type a minimum of 40 words per minute (WPM).

Responsibilities

• Prepare records for scanning by organizing, indexing, and performing quality control reviews.
• Operate high-volume scanning equipment and related software.
• Perform image quality assurance to ensure complete, accurate, and legible digital records.
• Index electronic documents and verify metadata accuracy.
• Assist with archival processing, preservation, labeling, and organization of permanent records.
• Assist with digital records management initiatives and electronic document organization.
• Support special archives, preservation, and digitization projects as assigned.
• Maintain scanning equipment and report maintenance or repair needs.
• Perform data entry with a high level of accuracy.
• Assist with department reports, inventories, and special projects.

Skills

Records management

Confidentiality

Time management

Microsoft Office

RIMS

Education

Associate's degree

Tools

Forklift certification

Job description

Middlesex County is seeking an Archives Specialist to support the Archives and Records Management team with secure storage, retrieval, digitization, and disposition of county records, while delivering exceptional customer service to departments and municipalities.

Responsibilities include preparing records for scanning, operating high-volume scanners, indexing metadata, managing records in RIMS, and maintaining a safe, organized warehouse; candidates should have 3+ years in archives or