Records & Data Entry Specialist

Aston Carter; Columbus (OH); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) retirement plan

Paid time off (PTO)

Job summary

Aston Carter is hiring a Data Entry Specialist / Records Administrator in Columbus, OH. The role focuses on entering maintenance documents into the Onbase system, ensuring accuracy, legibility, and proper indexing of records.

You will also support mail processing and participate in peer-to-peer training to maintain consistent processes. The position is onsite during training, with a pathway to longer-term responsibilities in records management and operations support.

Qualifications

• 2+ years of data entry experience.
• Experience in a records management role.
• Typing speed 65 words per minute minimum.
• Proficient in Microsoft Office and general computer skills.
• Ability to accurately enter, verify, and index data in a maintenance tracking system.

Responsibilities

• Enter and verify information from maintenance documents into the system.
• Review digital records for legibility and completeness before entry.
• Index pages of documents to ensure proper organization and retrieval.
• Match original hard-copy documents to scanned versions and verify legibility.
• Process scanned documents and forward completed work orders to the records repository.
• Receive and log incoming mail related to maintenance records.
• Participate in peer-to-peer training to uphold consistent practices.
• Assist supervisor with additional administrative duties as needed.

Skills

Data entry

Typing 65 wpm

MS Office

Attention to detail

Education

High school diploma or equivalent

Tools

Onbase

Job description

Aston Carter is hiring a Data Entry Specialist / Records Administrator in Columbus, OH. The role focuses on entering maintenance documents into the Onbase system, ensuring accuracy, legibility, and proper indexing of records.

You will also support mail processing and participate in peer-to-peer training to maintain consistent processes. The position is onsite during training, with a pathway to longer-term responsibilities in records management and operations support.