Archive & Records Assistant (Onsite, 6-Month Contract)

I3 INFOTEK INC; Phoenix (AZ); On-site; USD 21,000 - 30,000; Full time

Job summary

I3 INFOTEK INC seeks an Archive Assistant (Administrative Assistant) to support the Records Management Center in Phoenix. The role focuses on organizing, maintaining, retrieving, scanning, and digitizing confidential medical records while ensuring HIPAA and state/federal retention compliance.

This warehouse-based position requires strong organization and attention to detail. Local Phoenix candidates only, on-site work, approximately six months, with a group interview date to be scheduled and a

Qualifications

• High School Diploma or GED required.
• Minimum 1 year of experience in records management, document handling, or data entry.
• Strong computer skills, including Google Workspace (Docs, Sheets, Gmail, etc.).
• Familiarity with HIPAA regulations and handling confidential records.
• Excellent organizational and time management skills.
• Ability to work independently with minimal supervision.
• Strong attention to detail.

Responsibilities

• Organize, log, shelve, and maintain incoming medical records.
• Perform quality checks to ensure records comply with retention requirements.
• Retrieve and track records requested by authorized personnel.
• Scan, digitize, and archive member records.
• Box and prepare records for storage or secure destruction after digitization.
• Perform data entry and maintain accurate record logs.
• Support records management projects and special assignments.
• Perform general administrative duties including filing, typing, and operating office equipment.
• Ensure compliance with HIPAA and applicable federal and state regulations.

Skills

Attention to detail

Time management

Organizational skills

Independent work

HIPAA familiarity

Education

High School Diploma or GED

Tools

Google Workspace

Job description

I3 INFOTEK INC seeks an Archive Assistant (Administrative Assistant) to support the Records Management Center in Phoenix. The role focuses on organizing, maintaining, retrieving, scanning, and digitizing confidential medical records while ensuring HIPAA and state/federal retention compliance.

This warehouse-based position requires strong organization and attention to detail. Local Phoenix candidates only, on-site work, approximately six months, with a group interview date to be scheduled and a