Administrative Assistant

Sunrise Systems, Inc.; Phoenix (AZ); On-site; USD 19,320 - 27,517; Full time

Job summary

A healthcare records management company seeks an entry-level Records Management Assistant in Phoenix, AZ. Responsibilities include organizing and digitizing records, ensuring HIPAA compliance, and providing general office support. Ideal candidates should have a High School Diploma and preferably a year of experience in records handling. Strong organizational skills and attention to detail are essential. This is a 6-month onsite contract position at $17/hr.

Qualifications

• One year of experience handling records and data entry is preferred.
• Must be capable of lifting at least 50 lbs and bending/standing for 35-45% of the time.
• Familiarity with HIPAA regulations is essential.

Responsibilities

• Ensure compliance with records retention standards.
• Organize, log, and maintain incoming files daily.
• Digitize and track member medical records.
• Assist with destruction of paper records post-digitization.
• Provide general office support and perform assigned duties.

Skills

Organizational skills

Workload management

Attention to detail

Computer skills (Google Suite)

Ability to work independently

Education

High School Diploma or equivalent

Job description

2455 S 7th St Phoenix, AZ

Group interview is scheduled for 4/7 at 9am (Submitted Candidates must be available)

6 months contract

Entry level

Onsite

Pay:$17/hr-w2

Key Functions of Role:

• Ensure all records meet minimum standards in retention schedule requirements and that all received records are quality‑checked for compliance with mandated regulations before being assigned a record site location.
• Organize, log, shelve, and maintain incoming files on a daily basis.
• Identify records for digitization and ensure that all records are stored and retrieved under proper authority and that all requirements under HIPAA are met as it relates to member medical records.
• Retrieve records in response to requests and track outgoing records to ensure their return, reprocess for quality control, and house in correct location within the Records Management Center.
• Box files, scan, and digitize all active member records, as well as those that have not reached retention.
• Assist with proper destruction of paper records after digitization approval.
• Provide support to the Records Supervisor with special projects related to records storage and maintenance.
• Perform general office duties such as filing, typing, operating and maintaining office machines, and data entry.
• Perform other duties as assigned.

Skills:

• Organizing a high volume of incoming records, workload management, prioritizing work duties, computer skill (specifically with Google Suite) and staying on task.
• Work independently and maintain working relationships with co‑workers and other departmental staff.
• Show attention to detail.
• Read, understand and apply federal and state laws pertaining to the record retention schedule and HIPAA requirements.

Ideal Experience:

• One year of experience handling records and data entry.

Qualifications:

• Must have High School Diploma or equivalent.
• Lift at least 50 lbs and be able to bend/stand 35‑45% of the time.
• Familiar with HIPAA background.