Archival Processing & Metadata Specialist

Ring & DuChateau Consulting Engineers; New London (CT); On-site; USD 50,000 - 78,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Retirement plan

Paid time off

Professional development

Remote work options

Job summary

The Processing Archivist role at Ring & DuChateau Consulting Engineers focuses on preserving and organizing historical records, photographs, and digital assets to support research and institutional memory. You will collaborate with records managers, IT, librarians, and researchers to inventories, describe, and provide access while maintaining confidentiality and compliance with retention policies.

The position requires a Bachelor's in library science or archival studies, strong attention to

Qualifications

• Bachelor's degree in Library Science, Archival Studies, History, Information Management, Records Management, or a related field.
• Previous experience in archival processing, document management, records administration, library services, or a related discipline is preferred.
• Strong organizational skills and exceptional attention to detail.
• Ability to classify, describe, index, and maintain physical and digital records accurately.
• Familiarity with archival standards, metadata practices, records retention procedures, and preservation principles.

Responsibilities

• Process Archival Collections: Review, organize, arrange, and describe archival collections in accordance with established procedures and archival standards.
• Inventory and Classification: Create and maintain inventories, collection registers, finding aids, indexes, and catalog records to support efficient retrieval.
• Preservation and Conservation: Identify materials requiring special handling and implement appropriate preservation procedures to minimize deterioration or loss.
• Digital Records Management: Organize, classify, digitize, and maintain electronic records, scanned documents, photographs, and other digital archival assets.
• Metadata and Documentation: Develop accurate descriptive metadata, collection summaries, and reference documentation to improve searchability and accessibility.
• Quality Control: Verify the completeness, accuracy, consistency, and proper labeling of archival materials and associated records.
• Research Support: Assist researchers, employees, and authorized stakeholders in locating and accessing relevant historical and administrative information.
• Confidentiality and Compliance: Follow records retention policies, privacy requirements, access restrictions, copyright rules, and applicable information governance standards.
• Database Maintenance: Update archival databases, electronic catalogues, document management systems, and tracking spreadsheets.
• Workflow Improvement: Identify opportunities to improve archival processing procedures, digitization workflows, storage practices, and retrieval efficiency.
• Reporting: Prepare processing reports, project updates, collection statistics, and documentation of completed archival work.
• Cross-Functional Collaboration: Work with records managers, IT personnel, librarians, historians, and departmental teams to support organizational information management goals.

Skills

Attention to detail

Organizational skills

Documentation

Research abilities

Communication skills

Education

Bachelor's degree in Library Science, Archival Studies, History, Information Management, Records Management, or a related field

Job description

The Processing Archivist role at Ring & DuChateau Consulting Engineers focuses on preserving and organizing historical records, photographs, and digital assets to support research and institutional memory. You will collaborate with records managers, IT, librarians, and researchers to inventories, describe, and provide access while maintaining confidentiality and compliance with retention policies.

The position requires a Bachelor's in library science or archival studies, strong attention to