Processing Archivist - Catalog, Digitize & Preserve Records

Ring & DuChateau Consulting Engineers; Kansas City (OR); Híbrido; USD 60 000 - 80 000; Tempo integral

Resumo da oferta

Ring & DuChateau Consulting Engineers is seeking a Processing Archivist to manage historical records, organize materials, and ensure preservation according to standards. The role emphasizes accuracy, confidentiality, and meticulous metadata creation.

You will collaborate with researchers and internal teams, maintain inventories, digitize records, and support retrieval while upholding policies on access, privacy, and governance. Strong organizational and documentation skills are essential.

Qualificações

• Bachelor's degree in Library Science, Archival Studies, History, Information Management, Records Management, or a related field.
• Experience in archival processing, document management, records administration, library services, or related discipline preferred.
• Strong organizational skills and exceptional attention to detail.
• Ability to classify, describe, index, and maintain physical and digital records accurately.
• Familiarity with archival standards, metadata practices, records retention procedures, and preservation principles.
• Proficiency with Microsoft Office applications, spreadsheets, databases, and electronic document management systems.

Responsabilidades

• Process Archival Collections: Review, organize, arrange, and describe archival collections in accordance with established procedures and archival standards.
• Inventory and Classification: Create and maintain inventories, collection registers, finding aids, indexes, and catalog records to support efficient retrieval.
• Preservation and Conservation: Identify materials requiring special handling and implement appropriate preservation procedures to minimize deterioration or loss.
• Digital Records Management: Organize, classify, digitize, and maintain electronic records, scanned documents, photographs, and other digital archival assets.
• Metadata and Documentation: Develop accurate descriptive metadata, collection summaries, and reference documentation to improve searchability and accessibility.
• Quality Control: Verify the completeness, accuracy, consistency, and proper labeling of archival materials and associated records.
• Research Support: Assist researchers, employees, and authorized stakeholders in locating and accessing relevant historical and administrative information.
• Confidentiality and Compliance: Follow records retention policies, privacy requirements, access restrictions, copyright rules, and applicable information governance standards.
• Database Maintenance: Update archival databases, electronic catalogues, document management systems, and tracking spreadsheets.
• Workflow Improvement: Identify opportunities to improve archival processing procedures, digitization workflows, storage practices, and retrieval efficiency.
• Reporting: Prepare processing reports, project updates, collection statistics, and documentation of completed archival work.
• Cross-Functional Collaboration: Work with records managers, IT personnel, librarians, historians, and departmental teams to support organizational information management goals.

Conhecimentos

Organizational skills

Attention to detail

Written communication

Research

Analytical thinking

Problem solving

Multitasking

Documentation

Formação académica

Bachelor's degree in Library Science or related field

MLIS (preferred)

Ferramentas

MS Office

Databases

Electronic Document Management Systems

Descrição da oferta de emprego

Ring & DuChateau Consulting Engineers is seeking a Processing Archivist to manage historical records, organize materials, and ensure preservation according to standards. The role emphasizes accuracy, confidentiality, and meticulous metadata creation.

You will collaborate with researchers and internal teams, maintain inventories, digitize records, and support retrieval while upholding policies on access, privacy, and governance. Strong organizational and documentation skills are essential.