Architectural Review Coordinator

Associa; Williamsburg (VA); On-site; USD 65,904,000 - 71,635,000; Full time

Job summary

Associa is seeking a full-time Architectural Review Coordinator to support its HOA community in Williamsburg, VA. The role collaborates with homeowners, the Board of Directors, and the General Manager to relay board decisions on architectural changes.

The position is onsite, requiring a valid driver's license and strong report writing abilities. Typical duties include EPB application reviews, site visits, and coordination with parcel committees.

Qualifications

• High School Diploma or GED required.
• 1+ year of experience in administrative, clerical, data entry, and report writing.
• Customer service oriented with strong teamwork.
• Proficient in Microsoft Office (Word, Excel, Outlook).

Responsibilities

• Accepts & Reviews EPB Applications.
• Ensures new homes, additions, pools meet EPB/LPZ/RPA criteria.
• Researches property line impacts with plats.
• Updates EPB decision in the database and notifies owners.

Skills

Customer service

Team collaboration

Conflict resolution

Time management

Proactive

Education

High School Diploma or GED

Tools

MS Office

Word

Excel

Outlook

Job description

Community Group Associa, is hiring a full timeArchitectural Review Coordinator to support its HOA community in Williamsburg, VA.

The Architectural Review Coordinator partners with homeowners, the Board of Directors, Committee members, and the General Manager to submit and relay board approval or denial of homeowner architectural changes.

This is a fulltime, onsite role, that requires a valid driver's license, reliable transportation, a keen eye for detail, and strong report writing abilities.

Job Duties and Responsibilities:

• Accepts & Reviews (Environmental Preservation Board) EPB Applications.
• Reviews and ensures that new homes, additions and pools meet EPB criteria and (Landscape Protection Zone) LPZ and/or (Resource Protection Area) RPA criteria.
• Researches and confirms property line impact with plats for certain applications.
• Updates database with EPB decision for each application.
• Sends “Good Neighbor Letters” to homeowners whose homes would be impacted by EPB application.
• Meets with residents submitting EPB applications and handles inquiries and requests from those applications.
• Meets with homeowner/contractor if requested to review applications. Conducts site visits if necessary.
• Tabulates results of good neighbor letter.
• Distributes completed EPB applications to all members of parcel committees.
• Adds all EPB applications to annotated agenda / minutes for EPB board meetings.
• Emails agenda and minutes to EPB.
• Following meeting, sends approval/denial letters to owners with copies to parcel chairs.
• Meets with Supervisor weekly to discuss applications and possible issues.
• After EPB approval of plans for a new home, generates the “New Home Approval” packet, which thehomeowner and contractor sign. This packet includes specs for the new home as well as community general information for contractors.
• After new home construction is completed, exterior pictures are taken and compared to blueprints. If the home complies, a form is generated for return of conformance bond.
• Implements and maintains on line Architectural Modification Program.
• Work closely with the Community Standards Coordinator.
• Other duties as assigned.

Hourly pay rate: $23-$25.

Requirements

• High School Diploma or GED Required.
• Customer service driven and team collaborator.
• Proactive community skills, knowledge of conflict resolution techniques.
• 1+ year of experience in administrative, clerical, data entry, and report writing.
• Self-motivated, takes the initiative, ability to manage time and prioritize tasks.
• Familiar with Microsoft Office products (Word, Excel, Outlook).

Company Description

With more than 300 branch offices across North America, Associa is building the future of community for more than 7.5 million residents worldwide. Our 15,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 48 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

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