Architectural Bookkeeper & Admin Assistant (In-Office)

Associated Architects, Inc.; Arizona; On-site; USD 45,000 - 65,000; Full time

Job summary

Associated Architects in Mesa, Arizona, is seeking a detail-oriented Bookkeeper / Administrative Assistant to join our growing team. You will work directly with the owners to keep financial records accurate, support project accounting, and help maintain efficient office operations.

This in-office role uses QuickBooks Online, Monograph, Microsoft Office, and other cloud-based apps daily. Responsibilities include AP/AR, invoicing, reporting, and coordinating with our CPA during month-end and

Qualifications

• 3+ years of bookkeeping experience.
• QuickBooks Online experience required.
• Experience with Monograph or architectural accounting is a plus.

Responsibilities

• Manage Accounts Payable and Accounts Receivable
• Reconcile bank and credit card accounts
• Process invoices and payments
• Maintain accurate financial records
• Prepare monthly reports
• Coordinate QuickBooks Online and Monograph
• Coordinate with the firm's CPA during month-end and year-end accounting processes.
• Assist with client invoicing and project billing
• Maintain organized office records and filing systems
• Coordinate office vendors and subscriptions
• Assist with general office administration
• Support the owners with day-to-day administrative tasks
• Prepare and file sales tax reports
• File required state and local business reports
• Track and manage licenses, permits, and annual filings
• Coordinate with external CPA as needed
• Prepare routine financial reports for ownership
• Download and organize financial statements
• Maintain organized financial records and monthly financial statements
• Manage recurring payments and expenses
• Track and manage software and license renewals
• Assist with annual corporate documentation
• Maintain insurance-related records (non-payroll)
• Ensure all recurring administrative deadlines are met

Skills

Organized

Detail-oriented

Collaboration

Tools

QuickBooks Online

Monograph

Job description

Associated Architects in Mesa, Arizona, is seeking a detail-oriented Bookkeeper / Administrative Assistant to join our growing team. You will work directly with the owners to keep financial records accurate, support project accounting, and help maintain efficient office operations.

This in-office role uses QuickBooks Online, Monograph, Microsoft Office, and other cloud-based apps daily. Responsibilities include AP/AR, invoicing, reporting, and coordinating with our CPA during month-end and