Bookkeeper/ Office Assistant

Mona Shah & Partners Global; New York (NY); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Company parties

Opportunity for advancement

Free food & snacks

Paid time off

Training & development

Job summary

Mona Shah & Partners Global seeks a detail-oriented Bookkeeper / Office Assistant in New York. The role supports office operations and financial administration, handling invoicing, records, and client communications.

Ideal candidates will be proficient in QuickBooks Online and Microsoft Office, with strong English communication. The position involves typical office duties and collaboration with attorneys and staff.

Qualifications

• Strong proficiency in QuickBooks Online (required).
• Advanced knowledge of Microsoft Word, Excel, Outlook 365, and Adobe Acrobat.

Responsibilities

• Handle bookkeeping using QuickBooks Online and coordinate with CPA.
• Generate and send client invoices; follow up on outstanding balances.
• Respond to client billing inquiries and ensure timely payments.

Skills

English

Multitasking

Organization

Teamwork

Tools

QuickBooks Online

Microsoft Word

Excel

Outlook 365

Adobe Acrobat

Job description

Bookkeeper / Office Assistant

Mona Shah & Partners (MSP) is seeking an organized, detail-oriented Bookkeeper / Office Assistant to support our office operations and financial administration.

Benefits

• Company parties
• Opportunity for advancement
• Free food & snacks
• Paid time off
• Training & development

Responsibilities

• Manage bookkeeping using QuickBooks Online (Intuit)
• Coordinate with the company's CPA and maintain accurate financial records
• Generate and send client invoices; follow up on outstanding balances
• Respond to client billing inquiries
• Ensure timely payment of bills and handle banking transactions, deposits, and reconciliations
• Maintain compliance with financial recordkeeping requirements
• Update and maintain client financial information and records
• Schedule appointments and manage attorney calendars
• Answer phones, greet clients and visitors, and provide general administrative support
• Prepare, scan, print, file, and organize documents; assist with mail and courier services (Post Office/FedEx)
• Convert and format documents as needed
• Communicate effectively with attorneys and staff while supporting team needs

Qualifications

• Strong proficiency in QuickBooks Online (required)
• Advanced knowledge of Microsoft Word, Excel, Outlook 365, and Adobe Acrobat
• Excellent English communication, grammar, and organizational skills
• Ability to multitask, prioritize, and work effectively in a fast-paced environment
• Strong problem-solving skills, attention to detail, and professional judgment
• Team-oriented with a positive attitude and excellent interpersonal skills