AR Specialist

Market My Market; United States; Remote; USD 60,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Remote work opportunity

2 weeks PTO

Job summary

Market My Market, a fast-growing marketing agency, is hiring a full-time Accounts Receivable Specialist to own the billing and collections lifecycle, from subscriptions to invoices, in a remote role with Eastern Time Zone hours.

You will reconcile HubSpot Commerce with QuickBooks, communicate with clients about billing issues, and support forecasting, reporting, and efficiency initiatives. Requires 4+ years AR experience and strong attention to detail.

Qualifications

• Hands-on experience with HubSpot Commerce: processing subscriptions, payment links, and invoices.
• Experience reconciling billing platforms against QuickBooks.
• 4+ years in accounts receivable, billing, or similar finance ops.
• Ability to manage high transaction volume in a fast-growing environment.
• Strong written and verbal client communications.
• Detail-oriented with strong organizational habits.
• Willingness to work full-time on Eastern Time Zone business hours.

Responsibilities

• Set up and manage recurring subscriptions in HubSpot Commerce.
• Create and send payment links and generate invoices at scale; apply incoming payments.
• Follow up on past-due balances and manage collections.
• Reconcile HubSpot Commerce activity against QuickBooks and investigate discrepancies.
• Support revenue forecasting and reporting; identify process efficiencies.

Skills

HubSpot Commerce

QuickBooks reconciliation

Accounts receivable

High-volume processing

Client communications

Process improvement

Eastern Time availability

Tools

HubSpot Commerce

QuickBooks

Job description

Accounts Receivable Specialist

Position Overview

Market My Market is a fast-growing marketing agency onboarding roughly 20 new clients per month and billing over $1M in recurring revenue monthly. As we scale, we are hiring a full-time Accounts Receivable Specialist to own the full billing and collections lifecycle. This role is responsible for processing subscriptions, payment links, and invoices in HubSpot Commerce, reconciling HubSpot against QuickBooks, communicating with clients on billing concerns and adjustments, and supporting forecasting, reporting, and process efficiency. This is a remote position, and the Specialist must be available to work Eastern Time Zone business hours.

Key Responsibilities

Billing & Payments

• Set up and manage recurring subscriptions in HubSpot Commerce
• Create and send payment links and generate invoices at scale
• Apply incoming payments and resolve failed or declined transactions
• Follow up on past-due balances and manage collections
• Process prorations, credits, refunds, upgrades, downgrades, and one-off charges accurately and on time

Reconciliation & Accuracy

• Reconcile HubSpot Commerce activity against QuickBooks to ensure transactions, payouts, and balances match
• Investigate and resolve discrepancies between platforms
• Maintain clean, accurate, audit-ready financial records
• Keep the receivables ledger current and reflective of real-time client activity

Client Communication

• Serve as the point of contact for client billing questions, concerns, and disputes
• Communicate professionally and promptly to resolve billing issues
• Coordinate adjustments and payment arrangements while protecting the client relationship
• Partner with Client Experience Managers and leadership to resolve escalations

Forecasting, Reporting & Efficiency

• Support revenue forecasting and cash-flow projections
• Build and maintain AR reporting, including aging, and collections
• Deliver clear, accurate reports to leadership on a regular cadence
• Identify and implement efficiencies and automation to keep billing and reconciliation processes scalable as volume grows

Qualifications

• Hands‑on experience with the HubSpot Commerce platform, including processing subscriptions, payment links, and invoices (required)
• Proven experience reconciling billing platforms against QuickBooks
• 4+ years in accounts receivable, billing, or a similar finance operations role
• Comfortable managing high transaction volume in a fast-paced, high‑growth environment
• Strong written and verbal communication skills for client‑facing interactions
• Meticulous attention to detail and strong organizational habits
• A process‑improvement mindset with the ability to spot and fix inefficiencies
• Available to work full‑time on Eastern Time Zone business hours

Preferred Qualifications

• Experience in an agency or subscription/SaaS billing environment
• Familiarity with reporting or automation tools (e.g., advanced Excel/Sheets, BI dashboards)
• Exposure to month‑end close and collaboration with an accounting team

Location

This position is fully remote and we are only hiring candidates located in the following states:

• Alabama
• California
• Colorado
• Florida
• Georgia
• Illinois
• Indiana
• Iowa
• North Carolina
• New Jersey
• Nevada
• New York
• Maryland
• South Carolina
• Texas
• Washington
• Virginia

Compensation & Benefits

• $60,000 - $70,000 per year, salary based on experience
• PTO: 2 weeks per year
• Health insurance benefits
• 401(k) plan (after 1 year of employment)
• Remote work opportunity

All emails will come from a @marketmymarket.com or @applytojob.com domain only. All other emails are fraudulent. We will never interview candidates via Microsoft Teams.

Our Core Values

• Do What You Say
• Be Honest and Transparent
• Proactive, Not Reactive
• Be Thought-Leading
• Instill Trust Through Consistent Accountability
• Always Do Better, Always Be Better
• Do the Right Thing for Clients and MMM

Market My Market is an equal opportunity employer and does not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.