AR Specialist

Healgen Scientific Limited; Houston (TX); On-site; USD 55,000 - 72,000; Full time

Job summary

Healgen Scientific Limited in Houston, Texas seeks an Accounts Receivable Specialist to manage customer payments, reconcile accounts, and ensure GAAP compliance. This onsite role supports timely cash collection and accurate financial reporting.

Responsibilities include invoicing, applying payments in NetSuite, aging reviews, and collaborating with the accounting team to close monthly books and monitor internal controls.

Qualifications

• Bachelor's degree in finance, accounting, economics, or related fields.
• A master’s degree is preferred.
• At least 2 years accounting work experience in a business or CPA firm; AR experience preferred.
• Excellent verbal and written communication skills for vendor and team interaction.
• Proficient in Microsoft Office; experience with accounting software and Oracle NetSuite is preferred.
• Risk assessment and management skills with strong analytical abilities.
• Maintain professional ethics, data confidentiality, and adherence to regulations.

Responsibilities

• Manage and monitor accounts receivable balances and ensure timely collections.
• Reconcile customer accounts with contracts and purchase orders for invoice accuracy.
• Process customer payments and apply them to correct accounts in NetSuite.
• Prepare and send invoices to customers with accurate billing details.
• Perform aging reviews and follow up on overdue accounts to expedite collections.
• Maintain detailed records of transactions for tax and audit purposes.
• Assist the accounting manager with month-end closing and reporting.

Skills

Accounts receivable

GAAP knowledge

Financial analysis

Interpersonal communication

Microsoft Office

NetSuite

Education

Bachelor's degree in finance/accounting/economics

Master's degree preferred

Tools

Oracle NetSuite

ERP systems

Job description

Salary Range: $55,000.00 To $72,000.00 Annually

The Accounts Receivable Specialist is responsible for managing customer payments, processing incoming funds, and ensuring proper recordkeeping in accordance with GAAP. This position plays a key role in ensuring timely collections, accurate financial reporting, and compliance with the company’s internal control processes.

Duties and responsibilities

• Manage and monitor accounts receivable balances, ensuring timely collection of outstanding invoices.
• Reconcile customer accounts with contracts, agreements, and purchase orders to verify the accuracy and validity of invoices.
• Process customer payments and apply them to the correct accounts in NetSuite.
• Prepare and send invoices to customers, ensuring accuracy in billing details.
• Perform regular A/R aging reviews and follow up with customers on overdue accounts to expedite collections.
• Maintain detailed and accurate records of all customer transactions and documentation for tax and audit purposes.
• Assist the accounting manager with closing at the end of every month and preparing monthly metrics and statistics.
• All other duties as assigned.

Qualifications

• Bachelor's degree in finance, accounting, economics, or related fields.
• A master’s degree is preferred.
• At least 2 years accounting work experience in a business or CPA firm, be familiar with the business processes in manufacturing and trading companies; experience in Accounts receivable accounting is preferred.
• Excellent verbal and written communication skills in order to be able to properly work with vendors and team members. A high level of flexibility is also necessary when working with people, as well as excellent interpersonal skills.
• Be proficient in Microsoft Offices, experience in accounting software and Oracle NetSuite system is preferred.
• Possess skills in risk assessment and management, able to identify and evaluate financial risks, and propose corresponding risk mitigation strategies.
• Possess analytical and problem-solving skills, able to quickly identify and resolve financial-related challenges and issues.
• Maintain a high level of professional ethics and standards, adhere to financial industry guidelines and regulations, and ensure the accuracy and confidentiality of data.

Please note. This position will be onsite