AR & AP Specialist – Hybrid/Remote

Diversified HQ; Portland (ME); Hybrid; USD 36,000 - 40,000; Full time

Benefits offered by this job

Comprehensive Healthcare

Wellness Benefits

Training & Development

Paid Time Off

Hybrid Schedule

LinkedIn Learning

Job summary

Diversified, a global B2B events and media company, is seeking an Accounting Clerk in our Portland, ME office on a hybrid schedule. You will own accounts payable and collections, work with the Accounting Manager, and support cross‑functional teams to keep the AR aging healthy and the close process smooth.

You will review vendor invoices, process expense reports, assist with payments, and participate in month‑end and audits. Strong attention to detail and GAAP knowledge are essential.

Qualifications

• Two or more years of direct responsibility for AP and/or AR functions with accuracy.
• GAAP knowledge and standard accounting practices.
• Experience with NetSuite and Concur or similar tools is a strong plus.
• Excel proficiency with aging reports and multi-period reconciliations.

Responsibilities

• Code and process vendor invoices and employee expense reports accurately and in accordance with policy.
• Assist with managing disbursement cycles to ensure vendors are paid on time and documentation is complete.
• Reconcile vendor statements, identify discrepancies, and resolve them before they become problems.
• Monitor outstanding receivables and communicate professionally with customers regarding past-due balances.
• Track aging and surface recommendations for process improvements.
• Support month-end close by completing tasks and flagging issues.
• Prepare documentation for audits and assist with internal/external reviews.
• Collaborate across Accounting and other departments on reporting and reconciliations.

Skills

Hands-On Accounting

GAAP Knowledge

ERP / Accounting Software

Excel Fluency

Attention to Detail

Communication Skills

Team Player

Adaptability & Initiative

Education Background

Education

Associate or Bachelor's degree in accounting/finance

Tools

NetSuite

Concur

Job description

Diversified, a global B2B events and media company, is seeking an Accounting Clerk in our Portland, ME office on a hybrid schedule. You will own accounts payable and collections, work with the Accounting Manager, and support cross‑functional teams to keep the AR aging healthy and the close process smooth.

You will review vendor invoices, process expense reports, assist with payments, and participate in month‑end and audits. Strong attention to detail and GAAP knowledge are essential.