AR & AP Specialist: Cash Flow & Collections

BradyPLUS; Bell (CA); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Flexible spending accounts

Employee Assistance Program (EAP)

401(k) retirement plan

Job summary

Imperial Brady is seeking an Accounts Receivables & Accounts Payables professional responsible for timely posting of customer checks, processing incoming mail, and communicating with clients about billing discrepancies and past-due invoices. The role also handles vendor invoices, daily cost of goods and expense postings, and maintaining accounting ledgers.

Proficiency with ERP systems, MS Office, and strong communication are required.

Qualifications

• College degree preferred with 2 years of accounting experience.
• Excellent written and verbal communication skills.
• Proficient with Microsoft Outlook, Word, Excel.
• Expert on ERP accounting software particularly around vendor set-up, payment, and check processing.

Responsibilities

• Daily reconciliation of bank for DK and PS on system and on spreadsheet.
• Daily communication throughout the day via e-mail or phone with vendors.
• Processing payments, and account reconciliation.
• Printing invoices for cogs and expenses. Enter invoices for company expenses.
• The ability to post daily deposits and post all entries in the system.
• Communicate with customers about billing discrepancies and answering questions.
• Make sure all special-order invoices have proper documentation and billing to customer attached.
• Initiate collections on past-due accounts.
• Maintain accounting ledgers as required.
• Create and update a phone log sheet for quality control and scheduling of future calls.
• Follow-up with past due accounts to lower overall Accounts Receivable balances.
• Audit ledgers to ensure they contain correct information, such as billing addresses and invoice numbers

Skills

Accounting experience

ERP software

Microsoft Office

Vendor setup

Communication skills

Education

College degree

Tools

ERP accounting software

Job description

Imperial Brady is seeking an Accounts Receivables & Accounts Payables professional responsible for timely posting of customer checks, processing incoming mail, and communicating with clients about billing discrepancies and past-due invoices. The role also handles vendor invoices, daily cost of goods and expense postings, and maintaining accounting ledgers.

Proficiency with ERP systems, MS Office, and strong communication are required.