AR/AP & Billing Specialist with Payroll Backup

Tecta America Corp.; Gary (IN); On-site; USD 45,000 - 60,000; Full time

Job summary

Tecta America Corp. in Gary, IN is seeking an Accounting Specialist to manage accounts payable, accounts receivable, invoicing, collections, and related administrative tasks. The role also supports purchasing, licensing, and payroll backup in a fast-paced construction environment.

The ideal candidate has at least 2 years of accounting experience, strong Microsoft Office skills, and excellent organizational abilities to handle multiple priorities and deadlines.

Qualifications

• Minimum 2 years of experience in accounting, bookkeeping, accounts payable, accounts receivable, or office administration.
• Working knowledge of AP, AR, billing, collections, and three-way matching processes.
• Construction, roofing, or contractor administration experience preferred.
• Proficiency in Microsoft Office, including Excel, Outlook, and Word.
• Strong organizational, communication, and time-management skills.
• Ability to prioritize multiple tasks, meet deadlines, and work accurately in a fast-paced environment.

Responsibilities

• Perform three-way matching of purchase orders, receiving/supporting documentation, and vendor invoices.
• Process vendor invoices and payments.
• Maintain vendor records and documentation.
• Serve as backup for purchase order creation and maintenance.
• Review open purchase orders and committed costs for completeness and accuracy.
• Coordinate vendor documentation requirements.
• Generate customer invoices, including AIA billings.
• Process customer payments.
• Monitor customer accounts and follow up on outstanding receivables.
• Perform collection activities and follow up on past-due accounts.
• Investigate and resolve customer billing discrepancies.
• Request and maintain Certificates of Insurance (COIs) and bond documentation.
• Complete customer prequalification requirements.
• Maintain contractor licensing records.
• Maintain occupational licenses, permits, and registrations.
• Coordinate license and registration renewals.
• Serve as backup payroll processor during absences and peak workload periods.
• Complete public works bid forms.

Skills

AP/AR/Billing

Three-way matching

Microsoft Excel

Office Administration

Tools

Microsoft Office Suite

Microsoft Excel

Job description

Tecta America Corp. in Gary, IN is seeking an Accounting Specialist to manage accounts payable, accounts receivable, invoicing, collections, and related administrative tasks. The role also supports purchasing, licensing, and payroll backup in a fast-paced construction environment.

The ideal candidate has at least 2 years of accounting experience, strong Microsoft Office skills, and excellent organizational abilities to handle multiple priorities and deadlines.