APS Service Coordinator

Atlanta Fork Lifts Inc; Atlanta (GA); On-site; USD 40,000 - 52,000; Full time

Job summary

The Service Coordinator at Atlanta Fork Lifts, Inc. is the first point of contact for customers seeking repair for their equipment. This role dispatches service jobs, reschedules as needed, and finalizes clerical work for each job.

The incumbent handles field communications, payroll input, PO management, and reporting to support smooth service operations. Requirements include 2–3 years of relevant experience and a High School Diploma or GED.

Qualifications

• High school diploma or GED required.
• 2–3 years of relevant experience in service coordination or dispatch.
• Strong customer service and multitasking abilities.

Responsibilities

• Field customer calls/emails and dispatch all service technicians.
• Post time daily and input into payroll system.
• Open and close all work orders for service technicians.
• Issue PO numbers for field service technicians and all non-shop needs; track open POs and receipts.
• Process credit card payments when necessary.
• Set up PM contracts in NDS and input amendments.
• Run monthly reports and monitor open work orders.

Skills

Basic computer skills

Customer service

Open/close work orders

Maintain dispatch log

Input hours into payroll

Vendor PO management

Coordinate technicians

Education

High School Diploma or GED

Tools

NDS

Microsoft Excel

Payroll system

Job description

Description

SUMMARY

The Service Coordinator is the first point of contact for customers that seek repair for their equipment. He/she must have good people skills and be able to multitask regularly. He/she is responsible for dispatching service jobs, rescheduling when necessary and finalizing the clerical part of the job.

JOB DESCRIPTION

Field customer calls/emails and dispatch all service technicians

Post time daily and input into payroll system

Open and close all work orders for service technicians

Issue PO numbers for field service technicians and all non-shop job needs, keep track of open PO’s, and receipt-in when invoices arrive

Process credit card payments when necessary

Process filing of closed work orders

Set up all new PM contracts in NDS

Input all amendments for PM’s in NDS

Run monthly reports

Run PM list on the 1ST and 15TH of each month and give to designated technician

Monitor all open work orders

Maintain Dispatch Log

Requirements

SKILLS/RESPONSIBILITIES

• Basic computer skills: typing, NDS, Microsoft Word, Microsoft Excel, Powerpoint, etc.
• Ability to work with customers/excellent customer service skills, personable
• Open/close workorders
• Maintain dispatch log
• Input technician hours into payroll system
• Maintain purchase order system for vendor purchases
• Coordinate technicians

WORK EXPERIENCE REQUIREMENTS

2-3 years relevant experience

EDUCATION/CERTIFICATION/LICENSE REQUIREMENTS

High School Diploma or GED

WORK CONDITIONS/PHYSICAL DEMANDS

This position is in an office setting where the noise level is generally quiet to sometimes moderate if working near the shop

area. Employee is occasionally required to stand; walk; sit; and reach with hands and arms. Employee must have normal

manual dexterity and be able to effectively manipulate keyboard and phone. Specific vision abilities required by this job

includes close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed by people assigned

to this position with Atlanta Fork Lifts, Inc. dba Toyota Material Handling Systems, ("TMHS").

TMHS and Advanced Material

Handling, LLC are affiliated entities under common ownership. This is not an exhaustive list of all duties and/or responsibilities.

TMHS reserves the right to amend or change responsibilities to meet business and organizational needs, as necessary.

Atlanta Fork Lifts, Inc. is an Equal Opportunity Employer and Drug Free Workplace