Appointment Scheduler

Infinity Marketing; Akhiok (AK); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Competitive pay scale

Career progression

Cooperative work environment

Job summary

Infinity Marketing in Alaska seeks a meticulous appointment scheduler to keep client and team meetings running smoothly. You will serve as the main point of contact for scheduling appointments, consultations, and visits, using strong communication and organizational skills to maintain accuracy and confidentiality.

The role emphasizes proactive calendar management, coordinating across departments, reducing no-shows, and providing exceptional service.

Qualifications

• Must have finished high school or its equivalent; a bachelor’s degree helps.
• Excellent background in administrative support or scheduling, under pressure.
• Strong time management and organizational skills.
• Clear written and spoken communication abilities.
• Capable of collaborating across teams and projects.
• Proficient with Excel, Word, Outlook, and scheduling tools.
• Experience with scheduling software is a plus.
• Ability to multitask and maintain confidentiality.

Responsibilities

• Plan visits, meetings, and consultations based on availability and priority.
• Plan team schedules and ensure appointments are set promptly.
• Reply quickly to inquiries about availability, results, or cancellations.
• Reduce no-shows by scheduling in advance with clients and team members.
• Maintain and update appointment records with accuracy and confidentiality.
• Arrange substitutes and notify stakeholders to fix timetable issues.
• Provide exceptional service by meeting scheduling demands across departments.
• Share upcoming meetings, deadlines, and appointments with relevant parties.
• Assist with general office tasks and data entry as needed.

Skills

Time management

Organization

Communication

Written & spoken expression

Multitasking

Confidentiality

Team collaboration

Education

High school diploma or equivalent

Bachelor's in business administration or related field

Tools

Excel

Word

Outlook

Scheduling software

Job description

We require a meticulous and orderly appointment scheduler to ensure that the appointments for our team remain operating smoothly. Operating as the main point of contact for both clients and team members in this capacity will help you to guarantee the effective scheduling of meetings, consultations, and other visits. Your strong communication skills and meticulousness will help the team perform as it will keep things operating as they should.

main responsibilities:

• Plan visits, meetings, and consultations in line with availability and priority.
• Plan team members' schedules and ensure appointments are set right away.
• When someone asks about the availability, resuling, or cancellation of an appointment, promptly get back to them.
• You reduce no-shows by ensuring you schedule appointments with team members and customers ahead of time.
• Maintaining and updating appointment records will help you to ensure their accuracy and confidentiality.
• Look for appropriate substitutes and let all the relevant parties know to fix timetable problems.
• By effectively and professionally adhering to their scheduling demands, provide exceptional service to clients.
• Working across several departments helps to ensure that all appointments go smoothly.
• Share with others upcoming meetings, deadlines, and appointments.
• Among the extra administrative chores you can be allocated are general office support and data entry.

needed abilities:

• Must have finished high school or its equivalent; a bachelor's degree in business administration or a closely allied field will help.
• Excellent background in administrative assistance or scheduling, ideally with experience working under pressure.
• Excellent capacity for time management and organization.
• Excellent written and spoken expression skills.
• Mastery in collaborative as well as personal projects.
• effectively able to utilize Excel, Word, Outlook, other such scheduling tools.
• One benefit is having knowledge of programs for appointment scheduling for software.
• able of multitasking several chores at once and focusing closely on detail.
• ability to subtly control private and delicate knowledge.

Benefits consist in:

• a pay scale and benefits package competitive.
• One can progress professionally here.
• a working environment with cooperative and encouraging qualities.