Application Assistant – Part-Time Contract

Jobtailor; Clarksville (TN); On-site; USD 35,000 - 55,000; Full time

Job summary

Jobtailor is seeking a detail‑oriented administrative professional to assist with recruitment operations. You will post openings, monitor applications, and contact candidates by email, while coordinating interview schedules and maintaining accurate applicant statistics.

The role emphasizes confidentiality, independence, and strong communication across teams. Ideal candidates have a high school diploma or GED, prior clerical experience, and proficiency with email and online software.

Qualifications

• High school diploma or GED required.
• Previous office, administrative, customer service, or clerical experience.
• Comfortable using computers, email, and online software.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Reliable, self-motivated, and able to work independently.
• Experience with Indeed or similar applicant systems is a plus but not required.
• High ethical standards.

Responsibilities

• Post and maintain job openings using Indeed and other job boards such as BambooHR.
• Monitor incoming job applications and review resumes.
• Contact qualified applicants by email.
• Send rejection notices to unqualified applicants.
• Schedule interviews with hiring managers or forward qualified candidates to the appropriate department.
• Maintain accurate applicant statistics such as received, contacted, and response rates.
• Respond professionally and promptly to applicant inquiries.
• Remove or update job postings as needed.
• Perform other recruiting support and administrative tasks as assigned.

Skills

Written communication

Verbal communication

Organization

Confidentiality

Independence

ATS familiarity

Attention to detail

Customer service

Education

High school diploma or GED

Tools

Indeed

BambooHR

Job description

Responsibilities

• Post and maintain job openings using Indeed and other job boards such as BambooHR.
• Monitor incoming job applications and review resumes.
• Contact qualified applicants by email.
• Send rejection notices to unqualified applicants.
• Schedule interviews with hiring managers or forward qualified candidates to the appropriate department.
• Maintain accurate applicant statistics such as received, contacted, and response rates.
• Respond professionally and promptly to applicant inquiries.
• Remove or update job postings as needed.
• Perform other recruiting support and administrative tasks as assigned.

Requirements

• High school diploma or GED required.
• Previous office, administrative, customer service, or clerical experience.
• Comfortable using computers, email, and online software.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Reliable, self‑motivated, and able to work independently.
• Experience with Indeed or similar applicant systems is a plus but not required.
• High ethical standards.

Core Competencies

Demonstrates strong organizational and communication skills while managing job postings, applicant inquiries, and interview scheduling. Maintains confidentiality and handles sensitive information with high ethical standards.