Recruiting Assistant

Million Air; Houston (TX); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401(k)/retirement plans

Paid training

Job summary

Million Air is looking for a supportive team member to assist the Talent Team in Houston, Texas. The role involves sourcing, screening, and coordinating candidates to ensure an efficient hiring process. You will also handle administrative tasks, manage candidate communications, and maintain records in the ATS.

Ideal candidates have administrative and recruiting experience, strong communication skills, and proficiency in MS Office. A commitment to customer service is essential.

Qualifications

• 1-2 years administrative and recruiting-related experience.
• Proficiency with MS Office and experience with ATS.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.

Responsibilities

• Coordinate interview scheduling between candidates and manager.
• Post job openings to ATS and job boards.
• Screen resumes for basic qualifications.
• Manage candidate communications and logistics.
• Maintain and update ATS records for accuracy.
• Prepare candidate packets and onboarding paperwork.

Skills

Calendar and project coordination

Candidate screening and interviewing basics

ATS data entry and reporting

Written communication and candidate experience management

Time management and problem-solving

Tools

MS Office (Excel, Outlook)

Applicant Tracking System (ATS)

Job description

Job Summary

Support the Talent Team in sourcing, screening, and coordinating candidates to ensure an efficient, positive hiring experience. Handle administrative tasks, communication, and data entry to enable recruiters to focus on strategic hiring.

Key Responsibilities

• Coordinate interview scheduling between candidates and Talent Acquisitions Manager; manage calendars and logistics (virtual/in-person).
• Post job openings to ATS and job boards; maintain job board schedules and requisition records.
• Screen resumes for basic qualifications and pre-screen candidates via phone/email/Teams.
• Manage candidate communications: confirmations, status updates, feedback collection, and offer logistics.
• Maintain and update applicant tracking system (ATS) records and recruiting dashboards; ensure data accuracy.
• Prepare candidate packets, interview guides, and background‑check/onboarding paperwork.
• Assist with sourcing support: basic social media searches.
• Coordinate recruiting events, campus visits, and career fairs; support employer‑branding activities.
• Generate regular reports on pipeline, time‑to‑fill, and other recruiting metrics.
• Support recruiting projects as assigned.

Required Qualifications

• 1-2 years administrative and recruiting‑related experience.
• Proficiency with MS Office (Excel, Outlook) and experience with an ATS.
• Strong written and verbal communication skills.
• Excellent organizational skills, attention to detail, and ability to manage multiple priorities.
• Professionalism and customer‑service orientation.

Preferred Qualifications

• Experience with sourcing tools (e.g., LinkedIn Recruiter, Indeed).
• Basic understanding of employment law and background‑check processes.

Key Skills

• Calendar and project coordination
• Candidate screening and interviewing basics
• ATS data entry and reporting
• Written communication and candidate experience management
• Time management and problem‑solving

Performance Metrics

• Time‑to‑schedule interviews
• ATS data accuracy rate
• Candidate response/time
• Timeliness of report delivery

Compensation & Benefits

• Competitive salary range
• Typical benefits: health insurance, paid time off, 401(k)/retirement plans, paid training

Equal opportunity statement: We are an equal opportunity employer and welcome candidates from diverse backgrounds.