Human Resource Assistant

WHSmith North America; Las Vegas (NV); On-site; USD 42,000 - 62,000; Full time

Job summary

WHSmith North America is seeking a Human Resource Assistant to support the full recruitment lifecycle, including candidate communications, ATS maintenance, and onboarding activities. You will collaborate with recruiters, hiring managers, HR, IT, payroll, and facilities to ensure smooth onboarding and timely hiring decisions.

The role emphasizes data accuracy, confidentiality, and strong customer service and organizational skills to manage multiple priorities and deadlines.

Qualifications

• Bachelor's degree or equivalent combination of education and experience preferred.
• Strong proficiency in Microsoft Office Suite, particularly Excel.
• 1+ years of recruiting, onboarding, HR, administrative, or coordination experience preferred.
• Excellent customer service and communication skills.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Strong attention to detail and commitment to maintaining data accuracy and confidentiality.

Responsibilities

• Manage candidate communications, including interview invitations, confirmations, follow-up correspondence, and status updates.
• Maintain accurate candidate records within the Applicant Tracking System (ATS).
• Post job openings and support requisition management activities
• Assist recruiters and hiring managers throughout the hiring process to ensure efficient workflow and timely hiring decisions.
• Track recruiting activity and generate recruitment reports and metrics.
• Facilitate new hire documentation, including offer acceptance, onboarding paperwork, policy acknowledgments, and employment eligibility documentation.
• Partner with HR, IT, Payroll, Facilities, and department leaders to ensure all onboarding requirements are completed prior to the employee's start date.
• Track onboarding milestones and proactively address delays or missing documentation.
• Serve as a primary point of contact for new hires, providing guidance and support throughout the onboarding process.
• Assist with onboarding process improvements, documentation updates, and new hire engagement initiatives.

Skills

HR experience

Recruiting

Onboarding

Customer service

Organizational skills

Attention to detail

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Excel

Job description

The Human Resource Assistant serves as a key liaison between candidates, recruiters, hiring managers, HR, and operational teams. Responsible for supporting the full recruitment lifecycle, this role facilitates candidate communications, manages recruitment systems, assists with onboarding activities, and provides support for critical hiring projects.

Key Responsibilities:

• Manage candidate communications, including interview invitations, confirmations, follow-up correspondence, and status updates.
• Maintain accurate candidate records within the Applicant Tracking System (ATS).
• Post job openings and support requisition management activities
• Assist recruiters and hiring managers throughout the hiring process to ensure efficient workflow and timely hiring decisions.
• Track recruiting activity and generate recruitment reports and metrics.
• Facilitate new hire documentation, including offer acceptance, onboarding paperwork, policy acknowledgments, and employment eligibility documentation.
• Partner with HR, IT, Payroll, Facilities, and department leaders to ensure all onboarding requirements are completed prior to the employee's start date.
• Track onboarding milestones and proactively address delays or missing documentation.
• Serve as a primary point of contact for new hires, providing guidance and support throughout the onboarding process.
• Assist with onboarding process improvements, documentation updates, and new hire engagement initiatives.

Qualifications

• Bachelor's degree or equivalent combination of education and experience preferred.
• Strong proficiency in Microsoft Office Suite, particularly Excel.
• 1+ years of recruiting, onboarding, HR, administrative, or coordination experience preferred.
• Excellent customer service and communication skills.
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Strong attention to detail and commitment to maintaining data accuracy and confidentiality.